0112041.19
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Pat Tinley OFFICE: County Jude ,~~?~
MEETING DATE: January 12, 2004 TIME PREFERRED: .
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss setting a date and establishing procedure and selecting facilitator
and/or other persons to participate in the strategic planning session or workshop.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

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prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
County Jude
5:00 P.M. previous Tuesday.
Strategic Planning
Need to be established:
1. Date and Time
2. Place
3. Workshop or Special Meeting
4. Facilitator(s)
5. Other resource persons desired, if any
County Judge and Commissioners:
These are my thoughts on our Strategic Planning Meeting.
I think the product of the meeting should be two things.........
>A list of things we want to work on in some kind of priority order, and
>Some organization of the work to be done: who, what, when
A common process (a11 of you have been a part of something like this] used for this work
product is for the participants (the five of us) to each suggest candidates for the list -
goals, projects, etc. Each suggestion is recorded on a flip chart without any debate about
the merit of the suggestion -questions for clarity are ok. A variation of this process
would be for each of the five of us to provide each other with a List of suggested projects
prior to the meeting.
Once we have recorded ail of our suggestions, we then individually ``vote" on the projects
that we personally give high priority to.....an efficient way to do this is for each of us to
mark the items on the flip charts with felt markers or with adhesive dots. We then
discuss the projects getting the most votes and agree on those that we want to pursue.
The last thing for this meeting would to agree on some organization for follow-up. For
example, if we selected ten high-priority items, we could each take responsibility for
organizing or coordinating the effort to accomplish two projects.
It would be good to have a facilitator to keep us on the task and we have had some
capable volunteers. The only role of the facilitator is to manage the process; he has no
role in the subject matter. If we are not able to enlist a facilitator, I can play that role by
"wearing two hats", facilitator and participant - it ain't rocket science.
Following the meeting the Court Coordinator should prepare documentation of the
agreed-to projects for our use in follow-up.
There are, of course, other ways to do this and I'm not married to this one.