0412041.5
COMMISSIONERS' COURT AGENDA REQUEST
.~
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Barbara Nemec
MEETING DATE: April 12, 2004
OFFICE: Treasurer
TIlVIE PREFERRED: A.M.
SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss Agreement For Professional Services
between the Texas Conference of Urban Counties and Kerr County to bring the County into compliance
with privacy regulations relating to HIPPA and County Judge to sign same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Barbara Nemec
ESTIMATEDLENGTH OF PRESENTATION: 5 rains.
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appr,~ciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Ads ~d by Commissioners' Court.
-- AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is by and between the Texas Conference of Urban Counties (Urban
Counties) and Kerr County (County) for professional services to bring the County into
compliance with privacy regulations adopted by the federal Department of Health and
Human Services pursuant to the Health Insurance Portability and Accountability Act of
1996 (FIIPAA).
I. Urban Counties' Responsibilities
The Urban Counties will provide turn-key services to County so that County is compliant
with HIPAA privacy regulations. The specific deliverable are:
1. written privacy policies appropriate for the County;
2. business associate agreements appropriate for the County;
3 , all other documents necessary for compliance with privacy regulations; and
4. '/z day of training to implement the County's new policies.
II. County's Responsibilities
The County shall make available to the Urban Counties personnel knowledgeable of the
County's operations that may or do collect or handle "protected health information" as
r... defined in the privacy regulations adopted pursuant to HIPAA. Such personnel will be
required to timely complete a questionnaire and shall be available to respond to requests
for information from the Urban Counties in a timely manner. County shall also assist the
Urban Counties in arranging and conducting a site visit in the County, if deemed
necessary by the Urban Counties, and shall provide space for the Urban Counties to train
County's personnel regarding HIPAA privacy regulations.
III. Term
This Agreement shall be effective from the date last executed by a party until the
completion by each parry of its responsibilities under this Agreement. It is understood by
the parties that compliance with the HIPAA privacy regulations is required by no later
than April 14, 2004.
IV. Compensation
For services rendered pursuant to this Agreement, the County shall pay the Urban
Counties the sum of $3,000 if the County has aself-funded employee benefit plan or
$2,500 if the County does not have aself-funded employee benefit plan. The County will
be invoiced upon completion of services.
V. Governing Law and Venue
This Agreement shall be construed in accordance with the laws of the State of Texas.
Exclusive venue for any legal actions between the parties arising from this Agreement
shall be in the Kerr County.
VI. Agency
It is agreed and understood that the Urban Counties is an independent contractor, and
nothing herein shall be construed as creating an agency or employer/employee
relationship between the parties.
VII. Amendment
..-
This Agreement may be amended only by written instrument duly executed by each
party.
Texas Conference of Urban Counties Ken County
Donald Lee, Executive Director County Judge
Date
Date