0510041.6 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: William H. Williams & OFFICE: Commissioner, Pct. 2 H. A. "Buster" Baldwin MEETING DATE: May 10, 2004 TIME PREFERRED: SUBJECT: (Please be specific) Presentation and discussion of Collections Department "Performance Review" with comparable statistics from prior budget year; require future performance reviews on quarterly basis with year-ending summary of all activity. EXECUTIVE SESSION REQUESTED: NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams, Commissioner Baldwin, Brad Alford, Collections Department. ESTIMATED LENGTH OF PRESENTATION: 15 Minutes IF PERSONNEL MATTER NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Otlice to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court meetings. Your cooperation is appreciated and contributes towazd your request being addressed at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court. Agenda Item Back ua Statement and Questions The Collections Department, was established to provide the county with extra funding that might not otherwise be available annually through the collection of delinquent fines and court costs due from defendants who were convicted of a criminal offense as ordered by the courts of Kerr County. The 2004-OS Budget process is fast approaching, and it is reasonable to assume that new revenue to fund county operations will be extremely tight for the next fiscal year. Recent actions of the Texas Department of Public Safety we now know will have a dramatic negative impact on Ken County's four Justice of the Peace Courts. The recently-accepted Comprehensive Annual Financial Report for Kerr county, fiscal year ended September 30, 2003, prepared by Pressler, Thompson and Company, listed as a receivable under Assets an amount of $654,654 which was represented to be "Court Fines and Fees"-outstanding and potentially collectable. It would be appropriate for Collections Department to advise Commissioners' Court quarterly as to the status of its on-going activities wfth emphasis on the following: 1. Are receivables comparable to the previous yeaz(s)? If not, what is the amount of the difference? Up or down? 2. Is caseload consistent with previous years? Up or down? 3. What percentage of collectables is current? 4. What percentage of collectables is delinquent? S. What new measures should be utilized to reduce delinquency? 6. What is the collection rate as of the end of the previous fiscal year for the district courts, County Court at Law, Justice and Juvenile courts? 7. How does that compare with previous fiscal years in the same courts? 8. What actions can CD take to mitigate against potential lost revenue in Justice of the Peace Courts? 9. Any other information the CD believes would be valuable for Commissioners' Court to be aware. KERR COUNTY, TEXAS GOVERNMENT-WIDE STATEMENT OF NET ASSETS SEPTEMBER 30, 2003 ASSETS Current Assets: Cash and Cash Investments Receivables (Net of Allowance for Doubtful Accounts) Ad Valorem Taxes Receivable Accounts Receivable Court Fines and Fees Due From Insurance Company Due From Other Governments Prepaid Items Total Current Assets Noncurrent Assets: Cash and Cash Investments Capital Assets: Land Buildings and Improvements Furniture and Equipment ' Construction in Progress Accumulated Depreciation Total Noncurrent Assets Total Assets LIABILITIES Current Liabilities: Accounts Payable Accrued Interest Payable Accrued Expenses Accrued Compensated Absences Deferred Tax Revenue Current Portion of Long Term Debt Total Current Liabilities Noncurrent Liabilities: Accrued Compensated Absences Long Term Debt Total Noncurrent Liabilities Total Liabilities t NET ASSETS Invested in Capital Assets, Net of Related Debt Restricted for: Debt Service Capital Projects Other Purposes Unrestricted Total Net Assets Business- Governmental type Activities Activities Total $ 6,443,061 $ 2,118,972 $ 8,562,033 376, 933 376, 933 290,152 290,152 654,654 654,654 230, 964 230, 964 415, 554 415, 554 60, 843 60, 843 8,182, 009 2, 409,124 10, 591,133 411,542 411,542 390,457 107,000 497,457 13,227,992 2,213,671 15,441,663 6,485,129 204,318 6,689,447 - 1,114, 862 1,114, 862 (8,788,622) (618,165) (9,406,787) 11,314,956 3,433,228 14,748,184 19,496,965 5,842,352 25,339,317 421,101 27,087 448,188 38,647 19,433 58,080 270,156 270,156 131, 364 12, 802 144,166 298,088 298,088 1, 028, 712 165, 000 1,193,712 2,188,068 224,322. 2,412,390 49,942 6,893 56,835 4, 997,182 4, 975, 000 9, 972,182 5,047,124 4,981,893 10,029,017 7,235,192 5,206,215 12,441,407 5,289,062 (2,118,314) 3,170,748 209,927 411,542 621,469 1, 615, 774 1,615, 774 2, 339, 859 2, 339, 859 4,422,925 727,135 5,150,060 $ 12,261,773 $ 636,137 $ 12,897,910 See accompanying notes to the basic financial statements. 15 w Kerr County Court Collections May 10, 2004 Years 10/1103-05/0412004 10/01102-05101103 10/01/02-09/30/03 10/01101-09/30102 Time Frame 2004 Times Frame 2003 2004 Year 2004 Year 2004 Assessed /Mone Assessed /Mone Assessed! Mon Assessed I Mone Court CCL 349,393 1217,200 61% 431,738 / 231,470 53% 84% 696,720 / 583,663 85% 955,771 / 890,934 93% 216th 113,104112,243 9% 150,700114,530 9% 27% 255,919162,878 25% 295,615198,560 33% 198th 47,218 / 5,540 11% 52,28915,378 11% 2S% 90,148124,530 25% 87,040138,985 44% Juv. 25,761119,245 74% 77,702 / 42,380 54% 68,712 / 5,174.13 75% 2004 2003 2002 2001 Cases as of OS-OS-04 10101/02-09/30103 10101101-09130/02 10101/00109/30/O1 CCL 761 2034 1976 2235 126th 66 318 217 282 198th 26 117 118 106 JP's Unable to et info re uested for JP Collections / Tomm lookin into it !!!!! !!!!!!! #1 119 warrants #2 270 warrants #3 comin #4 comin