ORDER N0.28693 Policies for Courthouse Building and Grounds On this the 28`x' day of June 2004, upon motion made by Commissioner Nicholson, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4- 0-0, policies governing the use of the courthouse building and grounds. ~ 8` ~ g 3 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Pat Tinley OFFICE: County Judge MEETING DATE: June 28, 2004 TIME PREFERRED: SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss establishing policies governing the use of the courthouse building and grounds. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: County Judge ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. THE FOLLOWING POLICY AND GUIDELINES SHALL GOVERN THE USE OF THE COURTHOUSE BUILDING AND GROUNDS. Courthouse Building General Rule The use of the courthouse building, or any portion thereof, shall be limited to official county government business. Exceptions 1. Conduct of precinct or county conventions by political parties in accordance with the requirements of the Texas Election Code. 2. Meetings or hearings conducted by other governmental entities or as may be required under State or Federal law Procedure When any portion of the courthouse building is to be used under the exceptions noted above, such use shall be accomplished with prior knowledge and coordination with the Facilities Director and Commissioners' Court courthouse facilities liaison. The Facilities Director and/or Commissioners' Court facilities liaison may impose reasonable conditions or requirements in connection with such use to address safety, security, clean- up or other appropriate concerns. Any use of any portion of the courthouse building except as specified above shall be permitted only upon the express authorization of Commissioners' Court and under conditions as may be prescribed by Commissioners' Court for such use. Courthouse Grounds Use of the courthouse grounds shall be limited to the following: 1. Non-Profit Organizations 2. Civic Organizations 3. School Organizations or Groups Page 1 of 2 4. Veterans Groups 5. Recurrent contract users (example; Market Days) Procedure Any group desiring to use any portion of the courthouse grounds shall make the request for such use in writing to the courthouse Facilities Director and courthouse facilities liaison of Commissioners' Court. The requested use shall be consisted with the purpose or purposes of the requesting organization. The Facilities Director and/or Commissioners' Court facilities liaison may impose reasonable conditions or requirements in connection with such use to address safety, security, clean-up or other appropriate concerns. Any use of any portion of the courthouse grounds except as specified above shall be permitted only upon the express authorization of Commissioners' Court and under conditions as may be prescribed by Commissioners' Court for such use. Page 2 of 2 ~~~ _ ,i ~~a t .'~ {E`~ -y \'~ ~'i . THE COUNTY COURT OF KERR COUNTY. TE?~AS MEMORANDUM Attached is the backup material to 1.10 Consider and discuss establishing policies governing the use of the courthouse building and grounds. i i DRAFT The following Policy and Guidelines shall govern the use of the courthouse building and grounds. Courthouse Building General Rule The use of the courthouse building, or any portion thereof, shall be limited to official county government business. Exceptions 1. Conduct of precinct or county conventions by political parties in accordance with the requirements of the Texas Election Code. 2. Meetings or hearings conducted by other governmental entities (example; public hearings conducted by Texas Parks and Wildlife.) Procedure When any portion of the courthouse building is used by a political party or other governmental entity in accordance with the exceptions noted above, such use shall be accomplished with prior permission and coordination with the Facilities Director and Commissioners' Court courthouse facilities liaison. The Facilities Director and/or Commissioners' Court facilities liaison may impose reasonable conditions or requirements in connection with such use to address safety, security, clean-up or other appropriate concerns. Any use of any portion of the courthouse building except as specified above shall be permitted only upon the express authorization of Commissioners' Court and under conditions as may be prescribed by Commissioners' Court for such use. Courthouse Grounds Use of the courthouse grounds shall be limited to the following: 1. Non-Profit Organizations 2. Civic Organizations Page 1 of 2 3. School Organizations or Groups 4. Veterans Groups 5. Recurrent contract users (example; Market Days) Procedure Any group desiring to use any portion of the courthouse grounds shall make the request for such use in writing to the courthouse Facilities Director and courthouse facilities liaison of Commissioners' Court. The requested use shall be consisted with the purpose or purposes of the requesting organization. The Facilities Director and/or Commissioners' Court facilities liaison may impose reasonable conditions or requirements in connection with such use to address safety, security, clean-up or other appropriate concerns. Any use of any portion of the courthouse grounds except as specified above shall be permitted only upon the express authorization of Commissioners' Court and under conditions as may be prescribed by Commissioners' Court for such use. Page 2 of 2