1 2 3 4 5 6 7 8 KERR COUNTY COMMISSIONERS COURT 9 Regular Session 10 Tuesday, November 13, 2001 11 9:00 a.m. 12 Commissioners' Courtroom 13 Kerr County Courthouse 14 Kerrville, Texas 15 16 17 18 19 20 21 22 23 PRESENT: FREDERICK L. HENNEKE, Kerr County Judge H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 24 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 25 LARRY GRIFFIN, Commissioner Pct. 4 2 1 I N D E X November 13, 2001 2 PAGE --- Commissioners Comments 3 3 1.1 Pay Bills 10 4 1.2 Budget Amendments 15 1.3 Late Bills 16 5 1.4 Read and Approve Minutes 17 1.5 Approve and Accept Monthly Reports *105 6 2.1 Presentation of employee direct-deposit Section 7 529 College Savings Plan as additional benefit 18 8 2.2 Concept plan for division of property, Precinct 3 27 9 2.3 Approve name changes for County-maintained roads in accordance with 911 guidelines, change speed 10 limit sign, and set public hearing for same 33 11 2.4 Approve name changes for privately maintained roads in accordance with 911 guidelines 38 12 2.5 Discuss asset capitalization policy 41 13 2.6 Adopt 2002 Retirement ADCR plan 44 14 2.7 Proposed new fee structure and lease agreement 15 for Hill Country Youth Exhibit Center 45 16 2.8 Additional services required of Bill Blankenship & Quorum Architects to provide cost estimates, 17 drawings & related documents of HCYEC master plan 60 18 2.9 Discuss Kerr County Water Conservation Program tax incentive for utilization of rainwater 19 harvesting equipment 74 20 2.10 Proclamation declaring week of November 26-30 as Flood Awareness Week in Kerr County 92 21 2.11 Casting Kerr County votes for Board of Directors, 22 Kerr Central Appraisal District 93 23 2.12 Approval of proposed budget for FY 2002 Kerr Emergency 911 Network Board 96 24 --- Adjourned 106 25 3 1 On Tuesday, November 13, 2001, at 9:00 a.m., a regular 2 meeting of the Kerr County Commissioners Court was held in 3 the Commissioners' Courtroom, Kerr County Courthouse, 4 Kerrville, Texas, and the following proceedings were had in 5 open court: 6 P R O C E E D I N G S 7 JUDGE HENNEKE: Good morning, everyone. It's 8 9 o'clock in the morning on Tuesday, November 13th, Year 9 2001. We'll call to order this regular Commissioners Court 10 meeting. Let's begin with the invocation and pledge of 11 allegiance. Commissioner Baldwin, you're up today. 12 COMMISSIONER BALDWIN: Yes, sir. Stand and 13 join me in a word of prayer, and then when we complete it, 14 we'll do the pledge of allegiance, please. 15 (Prayer and pledge of allegiance.) 16 COMMISSIONER BALDWIN: Thank you. 17 JUDGE HENNEKE: Thank you, Commissioner. At 18 this time, any citizen wishing to address the Court on an 19 item not shown on the regular agenda may come forth and do 20 so. Is there any citizen who would like to address the 21 Court on an item not listed on the regular agenda? Seeing 22 none, we'll move directly into Commissioners' comments, and 23 we'll begin with the Tivy Antler report from Commissioner 24 Baldwin. 25 COMMISSIONER BALDWIN: Yes, sir. How about 4 1 those Antlers? Tivy fight never dies. Just wanted to 2 announce, Friday night we go to Uvalde for the first round 3 of the playoffs, and if you remember, we beat them pretty 4 handily earlier in the season. I don't think it's going to 5 be an easy thing, but I got all the brackets yesterday and 6 looked at -- at all the playoff brackets, and it looks as 7 though that Tivy really should go about four steps into the 8 playoffs until we get to Calallen, and then -- been there 9 before, and it was unpleasant. So maybe -- who knows? I 10 tell you what I'd like to do, Judge. I'd like to call the 11 Commissioners Court in Uvalde and kind of challenge them 12 from Kerr County Commissioners Court. Maybe if we could get 13 a -- a Cowboy Artist print or something like that from our 14 side and maybe a gallon of honey from their side -- or two 15 gallons of honey. 16 (Laughter.) 17 COMMISSIONER BALDWIN: I hadn't thought of 18 that. But if you guys are opposed to a good high school 19 football challenge, let me know. And if you're not, I'd be 20 happy to put that -- get that going. Or, actually, it 21 should be the Judge that calls the Judge down there. And, I 22 mean, call him some names and get those guys riled up down 23 there a little bit. 24 COMMISSIONER WILLIAMS: Lay it on him. 25 COMMISSIONER BALDWIN: Lay it on him. So -- 5 1 I'm sorry, go ahead. 2 JUDGE HENNEKE: That sounds like fun. Go 3 right ahead. I'm in. 4 COMMISSIONER BALDWIN: All right. I'd like 5 to announce also that, you know, we've been talking about 6 doing some regional County Judges and Commissioners 7 meetings, as opposed to the big meetings that we all go to, 8 and in January we are having one right here in Kerrville. 9 And it will be training for commissioners as well as judges. 10 The judges are going to get some hours as well, and real 11 proud of that. That's a tough thing to do. It's a 12 one-day -- one-day meeting, and I think it's only, like -- 13 we can only stretch five, maybe six hours into the thing, 14 but -- and it's a $25 fee as opposed to a couple of hundred 15 dollar fee that we pay in those other meetings, and most of 16 it will be done locally or region -- our little region here, 17 the contiguous counties, and there's some down south that 18 are working with me, so I'm real proud of that, that A & M 19 has -- has come in with us and helped us put this thing on. 20 COMMISSIONER GRIFFIN: Have you got a date 21 yet? Do you have a date yet? 22 COMMISSIONER BALDWIN: Yes. That is 23 confidential information. 24 COMMISSIONER WILLIAMS: If he tells you, 25 he'll have to kill you. 6 1 COMMISSIONER BALDWIN: Yes, I'll have to kill 2 you, Larry. January 24th, I think. 3 COMMISSIONER WILLIAMS: Location? 4 COMMISSIONER BALDWIN: No, we don't have a 5 location. We -- it's tentatively the Y.O. Hilton -- or Y.O. 6 whatever this week. And just hadn't -- I've been trying to 7 use Schreiner College a little bit in the thing, but A & M 8 -- seems like they have some kind of relationship with the 9 hotel or whatever, so it's -- that's a beginning. And, you 10 know, we're looking at possibly having one up in Junction a 11 little later. We're going to try to do two this first year, 12 and maybe do one in Junction and get Texas Tech involved in 13 the thing. So, anyway, I'm real happy about that. I think 14 that us regional, rural people will be happy with that 15 program. That is all. 16 JUDGE HENNEKE: Very good. Commissioner 17 Williams? 18 COMMISSIONER WILLIAMS: Just a word echoing 19 what the Commissioner said about the excitement of Tivy 20 football. I had a chance to see them Friday night. 21 COMMISSIONER BALDWIN: Did you? 22 COMMISSIONER WILLIAMS: I did for a fact. 23 COMMISSIONER BALDWIN: That was fun, wasn't 24 it? 25 COMMISSIONER WILLIAMS: Yeah, that was 7 1 something to watch. I enjoyed it. You might also consider, 2 U.G.R.A. has a big auditorium -- training auditorium which 3 lends itself to meetings of this kind, as well. 4 COMMISSIONER BALDWIN: Very good. 5 COMMISSIONER WILLIAMS: That's all. 6 JUDGE HENNEKE: Commissioner Letz? 7 COMMISSIONER LETZ: In addition to Tivy, I'm 8 glad to announce Comfort's in the playoffs again for the -- 9 I don't know how many years in a row. Not quite as powerful 10 a team as they've had in the past three years, but should do 11 fairly well for a while. I had another comment, but I 12 forgot what it was. So -- 13 COMMISSIONER BALDWIN: Water? 14 COMMISSIONER LETZ: No, it wasn't about 15 water, though we do need rain, and we had a little bit. 16 Voting was one of them I was going to mention, and Jannett's 17 here, so I'll bring this up. Very close to next time, or 18 next election, and at a minimum, we need to have a rural and 19 a city voting location in all precincts. I don't know -- 20 I've received some complaints; I know Commissioner Baldwin 21 received some complaints, and the editorial, and I think 22 that, you know, that's one of the most important things that 23 we do is provide for voting and kind of oversee the voting, 24 with Jannett's help. And I think we made a decision, 25 because of low turnout, to have only one location in each 8 1 precinct, and though it doesn't matter where we put them, we 2 either had to put them in the city or rural areas, and 3 people were mad, so we had half our constituents mad. Half 4 of mine were mad, anyway. 5 COMMISSIONER BALDWIN: All mine were mad. 6 COMMISSIONER LETZ: I'm not sure -- 7 MS. PIEPER: Either way, if you have it here 8 in the city, then the ones out here are going to get upset. 9 If you have it out here, the ones in the city will get 10 upset, so it's a no-win situation. 11 COMMISSIONER LETZ: Well, I'm saying we 12 need -- if there -- we need to have one for my precinct. We 13 need to have one in the city of Kerrville and one in the 14 rural area. I think there should be one in each precinct in 15 the city and one in the rural areas of each precinct. I 16 know it's more work and it costs us more, but I think, 17 considering the complaints that I had, and that that's 18 really a fundamental right, that we need to get up and 19 figure out how to get volunteers and get the county chairs 20 to participate and get workers, and we just need to do it 21 that way. I can't -- I don't -- I think we need more than a 22 single location, again, after the conversations I've had 23 with people this time. And I know of at least two letters 24 to the editor; one from my precinct, one from Buster's 25 precinct, so there was that. I guess that's it. There was 9 1 something else, but -- 2 JUDGE HENNEKE: It will come. 3 COMMISSIONER LETZ: It will come to me later. 4 COMMISSIONER GRIFFIN: I just -- I would like 5 to say how pleased I am, personally, and for everybody that 6 was involved in the effort to see T-hangars get finished and 7 opened and -- and fully subscribed, and -- and got airplanes 8 in them, and that's what we want. And I think -- I don't 9 think we're going to have any problem keeping them filled. 10 I think we're probably going to have a lot more demand for 11 more as time goes on. And just a "well-done" to everybody 12 and thanks for all the support, I think, from everybody in 13 the process that was involved. It was a big effort, and it 14 worked. 15 COMMISSIONER LETZ: Judge, I remembered. You 16 mentioned T-hangars, which made me think of the City, which 17 made me think of CPAC, which is their long-range group -- 18 planning group. There is a meeting on the 20th, which I 19 guess is Monday -- Tuesday. 20 JUDGE HENNEKE: Tuesday. 21 COMMISSIONER GRIFFIN: Next Tuesday at -- I 22 believe it's 6 o'clock at City Hall -- 6 o'clock at the 23 library, where there will be a review of the transportation 24 and land use chapters of their long-range plan. And I've 25 chaired the transportation section. A lot of work's gone 10 1 into this. Hopefully, this and future City Councils will 2 follow the plan. There's a lot -- there's a great deal of 3 interaction in the plan between the County and the City and 4 TexDOT related to transportation issues, certainly, and I 5 think it will be a -- a very good master plan for the city 6 of Kerrville, as long as they follow it. 7 JUDGE HENNEKE: Very good. That caveat 8 applies to any master plan. You can stack them up on the 9 shelf, but if you don't follow them, they don't do much 10 good. I would remind everyone that our next meeting is 11 November 26th, which is a Monday, and that is our quarterly 12 evening meeting, so we'll be convening at 6:30 on Monday, 13 November 26th, for our next meeting. I'll also remind 14 everyone -- it's not too early -- that our second meeting in 15 December will be a Friday meeting; Friday, December the 16 21st, and that was by vote of the Court when we set up the 17 schedule last January. So, rather than have the meeting on 18 Christmas Eve, we're going to have the meeting -- our second 19 meeting in December on the 21st at 9 o'clock here in the 20 courtroom. Everyone take note of those schedule changes for 21 the remainder of the year. Without further ado, let's move 22 into the approval agenda and pay some bills. Mr. Auditor? 23 Does anyone have any questions or comments for Tommy 24 regarding the bills as presented? 25 COMMISSIONER BALDWIN: What was the question, 11 1 Judge? 2 COMMISSIONER GRIFFIN: I move we pay the 3 bills. 4 COMMISSIONER BALDWIN: I do have questions, 5 I'm sorry. 6 JUDGE HENNEKE: Go ahead, then. 7 COMMISSIONER BALDWIN: I was worried about 8 this microphone not working here. On Page 1 -- I'm sure 9 this is a typo, but I need to know. On Page 1, County 10 Clerk, one, two, three -- fourth one down. Reimbursement 11 for mileage to deliver pages to Grimes Funeral Home? Which 12 is across the street from here? 13 MR. TOMLINSON: I would have to look. 14 COMMISSIONER BALDWIN: Surely not. 15 MS. PIEPER: More than likely, that is 16 probably a weekend call, where -- 17 COMMISSIONER BALDWIN: I see. 18 MS. PIEPER: But it wasn't from me. I 19 don't -- I don't put mileage down on my weekend calls. 20 MR. TOMLINSON: For Jody. 21 MS. PIEPER: Okay. For Jody, for being on 22 call for the death/burial permits on weekends. 23 COMMISSIONER BALDWIN: Okay. That almost 24 makes sense. That's good. And then just another question 25 on that. When we pay for mileage, how much -- how much do 12 1 we pay for mileage nowadays? 2 JUDGE HENNEKE: I think it's 34 and a half 3 cents. 4 MR. TOMLINSON: 34 and a half cents. 5 COMMISSIONER BALDWIN: 34.5 cents. And how 6 did we get to that point? I thought it was 29. 7 MR. TOMLINSON: We passed a -- 8 COMMISSIONER GRIFFIN: The Legislature, in 9 the General Appropriations Act this year -- or last 10 Legislature raised it from the maximum of 28 and a half -- 11 or 28 -- 28 to 34 and a half. 12 MR. TOMLINSON: I think the Court approved 13 that sometime back. 14 JUDGE HENNEKE: We approved paying what the 15 Legislature approved for all statewide agencies. 16 COMMISSIONER BALDWIN: Okay. I don't 17 remember that. I remember talking about it and saying that 18 we were going to look into it, but I don't recall actually 19 approving going along with it. On Page 2, at the very top, 20 these transportation -- I don't -- the only question I had 21 is that, once again, they are getting further apart from 22 each other. I don't remember who was on the Court several 23 years ago when we talked about it and -- and visited with 24 the funeral homes, and they kind of agreed that we would -- 25 that they would stay somewhere near -- I mean, you have one 13 1 in here from Fredericksburg. I can't imagine why we'd be 2 paying a funeral home from Fredericksburg to transport, but 3 it is considerably less than our local people. That's all. 4 COMMISSIONER LETZ: That one could be from 5 Comfort, too. 6 COMMISSIONER BALDWIN: I hadn't thought about 7 that. 8 COMMISSIONER LETZ: I don't know that it is, 9 but they have a branch in Comfort. 10 COMMISSIONER BALDWIN: You're absolutely 11 right. It's still outside this county, though. So I just 12 -- I don't know. I just want to bring it to your attention, 13 that's all. 14 JUDGE HENNEKE: Okay. Any other questions or 15 concerns about the bills? 16 COMMISSIONER BALDWIN: I second the motion. 17 JUDGE HENNEKE: Motion by Commissioner 18 Griffin, second by Commissioner Baldwin, that the Court 19 approve the bills as presented and recommended by the 20 Auditor. Any further questions or comments? If not, all in 21 favor, raise your right hand. 22 (The motion carried by unanimous vote.) 23 JUDGE HENNEKE: All opposed, same sign. 24 (No response.) 25 JUDGE HENNEKE: Motion carries. 14 1 COMMISSIONER LETZ: Question. Oh, I see -- 2 no, I don't see. Do we -- is there a law about how long you 3 keep an unidentified death, or -- I mean, I was looking at 4 the date of death for the burial was in '93. 5 JUDGE HENNEKE: That's the date of death. 6 It's -- the burial was recently. 7 COMMISSIONER LETZ: But, I mean, do they -- 8 JUDGE HENNEKE: That's the situation where 9 the Sheriff found those bones. 10 COMMISSIONER LETZ: Oh. 11 JUDGE HENNEKE: And until the time has 12 passed, they have to be buried and not cremated in order to 13 preserve the bones as physical evidence. 14 COMMISSIONER LETZ: Okay. 15 JUDGE HENNEKE: And so, with the cooperation 16 of Road and Bridge, we cut a deal with Grimes where they 17 would actually bury a person for that amount of money. Road 18 and Bridge dug the grave. 19 COMMISSIONER LETZ: Okay. 20 COMMISSIONER BALDWIN: We may be getting a 21 little more information than I'm interested in here. 22 (Laughter.) 23 JUDGE HENNEKE: Ask and you shall receive. 24 COMMISSIONER WILLIAMS: Which cleared up one 25 point. I thought it might have been on ice all that time. 15 1 COMMISSIONER LETZ: That's what my thought 2 was. 3 JUDGE HENNEKE: Okay. Budget amendments. 4 Budget Amendment Number 1 is from the Court Collections 5 Department. 6 MR. TOMLINSON: We have a contract with 7 Community Supervision and Corrections Department, for them 8 to allocate $6,000 of State funds for the -- to reimburse 9 the County for services that we rendered them for -- in the 10 collections area. I think the law allows us now, after the 11 last Legislative session, to increase the budget if -- if we 12 have additional revenues that we can certify collections on, 13 and we do -- we do have a -- we do have a contract with 14 them. So, what this amendment is, is actually increasing 15 the budget by -- by those line items that are listed on the 16 amendment. 17 COMMISSIONER WILLIAMS: So moved. 18 COMMISSIONER GRIFFIN: Second. 19 JUDGE HENNEKE: Motion by Commissioner 20 Williams, second by Commissioner Griffin, that the Court 21 increase the budget for the Collections Department by the 22 aggregate amount of $6,000 for the specific line items as 23 shown in the budget amendment request, pursuant to the 24 contract with the Community Supervision and Corrections 25 Department. Any questions or comments? If not, all in 16 1 favor, raise your right hand. 2 (The motion carried by unanimous vote.) 3 JUDGE HENNEKE: Opposed, same sign. 4 (No response.) 5 JUDGE HENNEKE: Motion carries. Do we have 6 any late bills, Tommy? 7 MR. TOMLINSON: I have two. One is to 8 Security State Bank and Trust for $23.02, and it's -- it's a 9 September bill that -- for the -- for deposit slip order for 10 the Tax Assessor's office. 11 COMMISSIONER LETZ: So moved. 12 COMMISSIONER GRIFFIN: Second. 13 JUDGE HENNEKE: Motion by Commissioner Letz, 14 second by Commissioner Griffin, that the Court authorize a 15 late bill and a hand check in the amount of $23.02 payable 16 to Security State Bank and Trust Company for deposit slips 17 for the Tax Assessor/Collector's department. Any further 18 questions or comments? If not, all in favor, raise your 19 right hand. 20 (The motion carried by unanimous vote.) 21 JUDGE HENNEKE: Opposed, same sign. 22 (No response.) 23 JUDGE HENNEKE: Motion carries. The next 24 one? 25 MR. TOMLINSON: The next one is actually -- 17 1 it's not a late bill, but I need to bring it to the Court 2 for a hand check, and it's for Ford Motor Credit Company for 3 $53,994.45, and it's for the first payment on the six new 4 patrol vehicles. And we needed to get this to them before 5 the end of this month, and the County Attorney's office 6 finished approval of the contract Friday, and so we want to 7 -- I want to go ahead and get the check so I make sure that 8 we get the check to them before the end of this month. 9 COMMISSIONER WILLIAMS: So moved. 10 COMMISSIONER GRIFFIN: Second. 11 JUDGE HENNEKE: Motion by Commissioner 12 Williams, second by Commissioner Griffin, that the Court 13 authorize a hand check in the amount of $53,994.45 payable 14 to Ford Motor Credit Corporation for the first payment on 15 the six new patrol vehicles for the Sheriff's Department. 16 Any questions or comments? If not, all in favor, raise your 17 right hand. 18 (The motion carried by unanimous vote.) 19 JUDGE HENNEKE: Opposed, same sign. 20 (No response.) 21 JUDGE HENNEKE: Motion carries. 22 MR. TOMLINSON: That's it. 23 JUDGE HENNEKE: Okay. I'll next entertain a 24 motion to waive reading and approve the minutes of the 25 October 9th and October 22nd meetings of the Kerr County 18 1 Commissioners Court. 2 COMMISSIONER BALDWIN: So moved. 3 COMMISSIONER LETZ: Second. 4 JUDGE HENNEKE: Motion by Commissioner 5 Baldwin, second by Commissioner Letz, that the Court waive 6 reading and approve the minutes of the Tuesday, October 9th, 7 and the Monday, October 22nd, meetings of the Kerr County 8 Commissioners Court. Any further questions or comments? If 9 not, all in favor, raise your right hand. 10 (The motion carried by unanimous vote.) 11 JUDGE HENNEKE: Opposed, same sign. 12 (No response.) 13 JUDGE HENNEKE: Motion carries. We don't 14 have any monthly reports to approve at this time, so we'll 15 move on to the consideration agenda. First item for 16 consideration is Item Number 1, consider and discuss a 17 presentation of Employee Direct Deposit Section 529 College 18 Savings Plan as an additional employee benefit at no cost to 19 Kerr County. Larry Laws. Welcome, Larry. 20 MR. LAWS: Thank you. Judge, Commissioners, 21 thank you for your time this morning. I'm Larry Laws. I'm 22 with the Investment Centers of America. My office is in the 23 lobby of the Security State Bank, and I'd like to bring 24 something to your attention that I think bears 25 consideration. You've done a great job providing employee 19 1 benefits to your employees in terms of health insurance and 2 retirement plan, but there's a third issue that I'm here 3 today to discuss with you, and that is paying for college 4 for your kids. For many families today, paying for college 5 has replaced retirement as their number one financial 6 priority. I have a personal story to share with you. I 7 have a granddaughter who's now six months old. I called up 8 Texas A & M to see how much it would cost to send her to 9 college. They told me last year it cost $12,000. I said, 10 "That's good, but how much is it going to cost when she's 11 ready in 18 years?" They said, "I hope you're sitting down, 12 because it's going to be about $30,000 a year." So, that's 13 why I'm here. I'm sure that there are a lot of County 14 employees in the same situation as my family, and I'd like 15 to give them a hand. 16 There's a new -- there's a new plan called 17 the Section 529 plan that has been around about three years, 18 and it's gathered some momentum over the last year. At the 19 beginning of this year, there was about a million, five in 20 these plans. At the end of this year, we think there will 21 be about 15 million. Within five years, we think there will 22 be over a hundred million dollars in these plans. Very 23 simply put, money goes in on an after-tax basis. It grows 24 on a tax-deferred basis, and when it comes out to be used 25 for what are known as "qualified higher education expenses," 20 1 the money that goes in, the earnings on that money, all of 2 that will be tax-free. Of all the different plans available 3 to pay for college -- you think of custodial accounts, you 4 think of setting aside money in savings bonds or I-bonds, 5 educational IRA's, even the Texas Tomorrow Fund, which is a 6 first generation program like this. This is, in fact, the 7 most tax efficient and probably the best structured choice 8 to pay for college. This -- the particular plan that I -- 9 that I'm offering to you here is sponsored by the State of 10 Rhode Island, and the funds are administered by Alliance 11 Capital. 12 There are 36 plans available in the country. 13 I've done some research, and in my mind's eye, I think this 14 is probably the best structured plan, probably one of the 15 fairest in terms of helping people out. Alliance Capital is 16 probably someone you've never heard of. They're better 17 known in institutional circles. They manage Fortune 500 18 money, General Motors, Eastman Kodak. In the institutional 19 area, they manage Notre Dame, major league baseball's money, 20 and in the -- in the state pension arena, they manage 36 of 21 the 50 states, including the Texas Fund, so they come with 22 good credentials. I think they'd be good stewards of the 23 money. For your employees, all that we're asking is a 24 chance to get before them to explain the program. There's a 25 minimum number of $50 a month as an employee contribution. 21 1 All the County has to do is collect funds and to send them 2 to San Antonio, where this plan is administered. Any 3 questions? 4 JUDGE HENNEKE: Anyone have any questions of 5 Larry at this time? I will say, Larry's been working for 6 quite a while with Barbara on this program. Barbara was not 7 able to be here today; she is attending an investment 8 seminar in Houston. She does recommend that we approve this 9 program. She thinks it's an additional opportunity for the 10 employees to manage their money. It's entirely voluntary. 11 It would be another add-on to the other additional programs 12 that are available to the employees, such as insurance and 13 some of the other things that they take advantage of, but 14 the Treasurer's office does support the Court approving this 15 as an additional payroll deduction opportunity for the 16 employees. Again, strictly on a voluntary basis. 17 COMMISSIONER LETZ: Judge, my only comment is 18 I think it's a good idea, and I certainly support the 19 concept, but the problem is that every time we add another 20 program, it's costing the County, through Barbara, money. 21 So, I mean, once we let, you know, Alliance Capital or 22 Larry, you know, do it through Alliance Capital, we have to 23 say yes to everybody else. We cannot say no to anyone that 24 wants any kind of a deduction. And I just -- I have a -- 25 you know, a problem just as to where it's going to go. If 22 1 people -- if the employees want something like this, they 2 can do it by automatic withdrawal out of their checking 3 account, as well, and I think -- to me, that's the 4 preferable way. And the other part that concerns me a 5 little bit is, even though I'm sure legally we are protected 6 by the fact that it's a payroll deduction, I think there may 7 be some sort of an implied idea that we're backing or we 8 support this particular company. And, you know, I'm sure 9 it's a good company, but I just have a little bit of a 10 problem. 11 MR. LAWS: Two issues I think that maybe I 12 can help address there. First, if a client were to come to 13 me in my office and say, "Larry, I'd like to buy one of 14 these plans and engage in the process," there is a $25 15 annual fee that they would have to pay. Alliance is picking 16 up that tab every year. Second, I'd have to charge them 17 commissions. This is done on a no front-end commission 18 basis, so there is that singular benefit that if they want 19 to pay retail, they can come to me. If they want to come 20 through the County, through a payroll deduction basis, it is 21 much less expensive to them. And the second issue of -- of 22 just too many guys coming through the door and would want -- 23 there's got to be a limit here somewhere. I think this is 24 clearly in the same category of -- and it's pretty clearly 25 defined, of health benefit, retirement benefit, and a 23 1 college savings benefit. There are other counties that have 2 this under consideration; Kendall County, for example. The 3 City of Kerrville did approve this, for example, and they 4 found that it was within the realm of what they felt was 5 useful and beneficial to their employees. 6 COMMISSIONER LETZ: I agree with that, but 7 I'm just saying I don't see how we can say no to anyone else 8 that does it. I'm sure there's going to be a lot of those 9 companies that want to set up a 529 college fund or other 10 retirement funds. Once you let one in, you've got to let 11 everybody. 12 MR. LAWS: Actually, in the provision, there 13 is an exclusive relationship that you would sign off on, 14 that you would name Alliance Capital's College-Bound fund as 15 the fund that you would sponsor, and it would be in the same 16 manner as you would have a 401(k) plan, that you would 17 choose one 401(k) plan. 18 COMMISSIONER LETZ: That being said, then, I 19 think we have to go out and offer this to everybody. I 20 mean, if there is going to be an exclusive agreement on 529 21 funds through Alliance, I would only be in favor of doing 22 any payroll deduction if it's open to any company that wants 23 to submit a proposal to us. And -- you know, and I'm sure 24 there's very little difference, but I don't think it's 25 proper to pick one company. 24 1 COMMISSIONER WILLIAMS: I'd be interested to 2 know how the exclusivity agreement would -- how it would 3 affect us in light of the fact that we already permit our 4 employees to sign up on the Texas Tomorrow Fund. 5 MR. LAWS: There is a difference between the 6 two plans. The Texas Tomorrow Fund is actually not a 7 college savings plan, but a guaranteed tuition reimbursement 8 plan. Very simply put, you have a contract with the State, 9 and it depends on the -- the terms of the contract. You buy 10 one, two, three, or four years of tuition that is going to 11 be guaranteed by the State of Texas at any state school. 12 Going back to my example of calling up the financial aid 13 office at Texas A & M, I asked them, "Well, how much does 14 the Texas Tomorrow Fund cover of this?" And they said, "Of 15 the $12,000, it's about $2,800 of that." Tuition and fees 16 are the only thing that are covered by that Texas Tomorrow 17 Fund. 18 COMMISSIONER WILLIAMS: That depends on how 19 much you put in it. 20 MR. LAWS: No. It's only -- it will only pay 21 for tuition and fees for a child at a specific point in 22 time, and the only variables are how many semesters you want 23 to buy. The difference between the Texas Tomorrow Fund and 24 this plan is that these qualified higher education expenses 25 include tuition and fees. They also include room, board, 25 1 books, and if it was required, for example, that a computer 2 were required, it would pay for that, as well. So -- 3 COMMISSIONER WILLIAMS: Your illustration had 4 to do with what it would take to send an employee's child to 5 a state, tax-supported institution. 6 MR. LAWS: Right. 7 COMMISSIONER WILLIAMS: And the only 8 illustration you gave was a minimum of $50 per month. 9 MR. LAWS: Right. 10 COMMISSIONER WILLIAMS: I'd be interested to 11 know what an employee would have to contribute to the fund 12 if he or she wished to send a child to a private 13 institution. 14 MR. LAWS: Well, the cost of a private school 15 is about $26,000 this year. 16 COMMISSIONER WILLIAMS: And up. 17 MR. LAWS: And up. The school I graduated 18 with charged $50,000 last year, so I couldn't afford to go 19 there now, that's for sure. But I think the whole purpose 20 of this is -- is -- well, I gave a workshop a couple weeks 21 ago on paying for college, and in that workshop we discussed 22 the high costs of college. This is part of the total 23 picture. College has become so expensive that we do need to 24 save for college, and as much as we can, it's good. It's 25 good, but your employees have family budgets, and if I were 26 1 to tell you that it's going to require a car payment or a 2 house payment, which is literally what we're talking about 3 to put one child through college, let alone two or three 4 children in the household, that would be a budget buster. 5 What this is is an effort to move the ball down the field. 6 To say, okay, if -- if we can put away any money in our 7 family savings, this is, in my mind, the best way to do it. 8 The combination of the structure of the plan and the 9 administration of the plan, the investment choices, I think, 10 lend themselves to getting as much out of those dollars as 11 possible. The rest of it, naturally, is going to have to 12 come from scholarships, work study programs, college loans, 13 because for most families, it's simply not enough just to 14 save. 15 COMMISSIONER BALDWIN: Well, I think -- I 16 think that the County Treasurer has recommended it, and the 17 Auditor doesn't have a problem with doing the paperwork, and 18 it's a personal choice with the employees. And I agree with 19 the Judge that it's another -- it's another avenue to assist 20 our employees in a certain field. There's not going to be 21 very many of our people participate in the thing, but I'm in 22 favor of it. I'll make a motion to approve. 23 COMMISSIONER WILLIAMS: Second. 24 COMMISSIONER GRIFFIN: Second. 25 JUDGE HENNEKE: Motion by Commissioner 27 1 Baldwin, second by Commissioner Williams, that the Court 2 approve participation in the Alliance Capital Employee 3 Direct Deposit Section 529 College Savings Plan, at no cost 4 to Kerr County. Any further questions or comments? If not, 5 all in favor, raise your right hand. 6 (Commissioners Baldwin, Williams, and Griffin voted in favor of the motion.) 7 8 JUDGE HENNEKE: All opposed? 9 (Commissioner Letz opposed the motion.) 10 JUDGE HENNEKE: Motion carries. Thank you, 11 Larry. 12 MR. LAWS: Thank you. 13 COMMISSIONER BALDWIN: Did we have an 14 opposition vote? 15 (Discussion off the record.) 16 JUDGE HENNEKE: Let's move on to Item Number 17 2, which is consider concept plan for the revision of 18 property in Precinct 3. Mr. Stewart Rouse. Commissioner 19 Letz. 20 COMMISSIONER LETZ: I'll turn it over to 21 Franklin. I know very little about this, other than what I 22 saw in the agenda package. 23 MR. JOHNSTON: That's about how much I know 24 about it. Is there a representative here? 25 MR. HARDER: Yes. 28 1 MR. JOHNSTON: He might shed a little more 2 light on it. It's basically accessing property in Kerr 3 County through Gillespie County off of Highway 16. You turn 4 onto Bandera County Road -- or Gillespie County Road; I 5 think it's called Pressler-Henke Road, and then go for a 6 ways and then it becomes unmaintained, becomes a private 7 road, I believe, and then it becomes a caliche road. Then 8 it crosses the Kerr County line. They want to divide a 9 58-acre property into two parts, I think, and someone wants 10 to buy one part of that, and I think it was that he needed 11 to build a road into his property. There's easements all 12 the way out there, but, you know, the road gets less and 13 less as you go along, so I think my thinking was that the 14 Kerr County part, they need to build a -- a road to Kerr 15 County standards to the county line. 16 COMMISSIONER LETZ: Is the easement 40 feet 17 the whole -- 18 MR. JOHNSTON: I believe. 19 COMMISSIONER LETZ: -- stretch of the way? 20 MR. HARDER: Yes, it is 40 feet. 21 MR. JOHNSTON: Why don't you come up here and 22 tell them a little more about it? 23 MR. HARDER: Okay, thank you. I'm Robert 24 Harder with Kerrville Realty, and I represent Stewart Rouse, 25 who is the buyer of 30 acres of 58 acres owned by Richard 29 1 Simmons. And I've got -- I've got a plot plan I'd like to 2 share with you. 3 MR. JOHNSTON: I think that's what they 4 already have. 5 COMMISSIONER GRIFFIN: We already have that. 6 MR. HARDER: Oh, you have all that, okay. 7 (Discussion off the record.) 8 MR. HARDER: This is a deeded 40-foot 9 easement coming off of Highway 16 through Gillespie County, 10 and then on to Kerr County, which the Kerr County portion of 11 it is just a very small portion of this easement road. And 12 I do agree with Stewart Rouse and Richard Simmons, that this 13 does not fall under the state nor Kerr County law of 14 subdivisions. 15 COMMISSIONER BALDWIN: Let me ask you a 16 question. I can't seem to get my mind on where you're at. 17 Is this Kerr County down here? 18 MR. HARDER: Yes, sir. 19 COMMISSIONER BALDWIN: Under the dotted line? 20 MR. HARDER: Yeah. 21 COMMISSIONER BALDWIN: Is Kerr County? 22 MR. HARDER: Yes, sir, and here's the 23 easement road. 24 COMMISSIONER BALDWIN: And here's the road 25 that the County Engineer's talking about, is right here. 30 1 MR. HARDER: Yes, sir. 2 COMMISSIONER BALDWIN: How far is that? 3 MR. HARDER: I would say it's only a few 4 hundred yards. Having been out there many times, it's just 5 a very small -- 6 COMMISSIONER BALDWIN: What kind of road is 7 this that's in Gillespie County? 8 MR. HARDER: It is -- part of it is a paved 9 county road, until you come -- get to the easement where you 10 turn off -- turn off here. Then it becomes just a dirt 11 road. 12 COMMISSIONER BALDWIN: This is a dirt road 13 here? 14 MR. HARDER: Yes, sir. 15 COMMISSIONER LETZ: Where -- how is the tract 16 going to be divided? 17 MR. HARDER: I have a -- I have that map. He 18 is proposing to buy the 30 acres on this side, leaving 19 28 acres on the other. 20 COMMISSIONER LETZ: And how is the access 21 going to be granted to the tract to the west? 22 MR. JOHNSTON: He's buying the one the 23 furthest away from the road. Correct? 24 MR. HARDER: Yes, sir. 25 MR. JOHNSTON: The road's over here. 31 1 MR. HARDER: He's buying the west side. 2 COMMISSIONER LETZ: So he's got the -- got to 3 get access back to the current easement? 4 MR. HARDER: Yes, sir. 5 COMMISSIONER LETZ: That right there will 6 require it to be a subdivision. 7 MR. JOHNSTON: When I talked to him, we were 8 talking about a 60-foot right-of-way and build a road back 9 to this, and then build a road over to the county line. 10 MR. HARDER: Okay. The -- 11 MR. JOHNSTON: Turn it around. 12 MR. HARDER: The present easement road comes 13 in through here at this point. The 40-foot easement 14 continues here, over to here, allowing this property owner 15 back here access, and his purchase actually comes to here, 16 which would include all of this and the purchase of this 17 property to adjoin this easement road here. This will be 18 his property. Therefore -- 19 COMMISSIONER GRIFFIN: Easement from this 20 point, roughly, to -- back to here? 21 MR. HARDER: The easement follows this fence 22 line here 40 foot to this point. He will purchase this 23 property here. Therefore, we feel it does not fall under 24 this Kerr County subdivision law. 25 MR. JOHNSTON: But the easement in Kerr 32 1 County is not improved; it's just a dirt road. 2 MR. HARDER: Yeah. This easement right here 3 going onto Mr. Simmons' property is just a few -- 200 yards, 4 approximately. 5 COMMISSIONER LETZ: I mean, I think you're 6 right. I mean, I don't think it is. If you do it in that 7 configuration, it's not a subdivision. I mean -- 8 MR. JOHNSTON: Well, it wouldn't have 200 9 foot of frontage there. I talked to him about flag lots 10 and, you know, he had to build a road that fell under the 11 subdivision rules or he'd have to have 200-foot of frontage. 12 COMMISSIONER LETZ: Well, we -- 13 COMMISSIONER GRIFFIN: That's if it's a 14 subdivision. It's -- all this is if it's in a subdivision. 15 And he's got access, and both of these properties could -- 16 will have access off of this easement, and if it's not a 17 subdivision, then it's just -- you sell it off by metes and 18 bounds, right? 19 COMMISSIONER LETZ: Right. I mean, the 20 reason -- I mean, and I think we had -- there was a similar 21 issue we had, and we had a legal opinion on it, and it was 22 determined that, you know, it goes to this -- I think it was 23 out in your precinct, wasn't it? 24 MR. HARDER: If you don't get to be a 25 subdivision, the rules don't apply. 33 1 COMMISSIONER LETZ: And if it's not a 2 subdivision, none of our rules apply, and it's not a 3 subdivision. 4 COMMISSIONER GRIFFIN: It's not a 5 subdivision. All you've got to have is access. 6 COMMISSIONER LETZ: If he sells it by metes 7 and bounds and keeps access to both tracts off an existing 8 easement, whether the road's built or not doesn't make any 9 difference. If there's an existing easement and he can get 10 access off this easement, it's not a subdivision. 11 COMMISSIONER GRIFFIN: And if he ever 12 subdivided further, it may later qualify as a subdivision, 13 and in which case you'd have to upgrade the roads, have to 14 have frontage requirements and the whole thing. But -- but 15 until you get the subdivision status, the way I read it, 16 it's the same thing. It's just -- 17 COMMISSIONER LETZ: We met -- it was out in 18 your area. We met at length with Travis on, I think, the 19 same basic issue. I mean, it's not an ideal situation with 20 a road for the person buying it, but it's nothing to do with 21 us if that person wants to buy it. As long as it's 22 configured that way, I don't see it as a subdivision. 23 MR. HARDER: Thank you. 24 JUDGE HENNEKE: Okay, thank you. Item Number 25 3, consider name changes for County-maintained roads in 34 1 accordance with 911 guidelines, and a speed limit sign, and 2 set a public hearing for the same. Commissioners Letz and 3 Griffin. 4 COMMISSIONER GRIFFIN: Let me do mine first, 5 Jonathan, 'cause this one -- my part's pretty 6 straightforward. If you'll recall, at our last public 7 hearing on name changes, the question of Tatsch Road and 8 Reservation Road came up. We met with the 911 folks, Road 9 and Bridge, and we came up with several ideas that might 10 work, and the one we settled on is the one you see in the 11 backup there. For Reservation Road, which now currently is 12 called Reservation Road, would be Upper Reservation Road, 13 and what is now Tatsch Road would become Lower Reservation 14 Road. That -- if we can squeeze that into the guidelines, 15 it's pretty straightforward. It pleases everybody, and I 16 would be much in favor of doing what we show here. So, we 17 just need to set a public hearing, and I'll move later, or 18 Jonathan will, after he explains his. 19 COMMISSIONER LETZ: The only one I have is 20 pretty simple; it's a very short road, Benson Road, that 21 doesn't -- it goes to, I guess, two barns, and needs to be 22 changed to Scott Road. Scott Road will work? 23 (Ms. Hardin nodded.) 24 COMMISSIONER LETZ: There was a question 25 whether there was already a Scott Road in that geo-region, 35 1 because -- I guess it passed muster with 911. And the other 2 one we have is on Westwood, which is a road that veers off 3 of -- kind of Y's off of Highway 27, almost to the county 4 line, right by the Little League fields in Comfort. And a 5 number of tickets were written recently on that road, and 6 the speed limit right now, at the original request of the 7 people in that area, goes from, I guess, 55 or 65 on 27 to 8 25 on Westwood, and you can't safely slow down that quick 9 and then get -- anyway, a lot of tickets were written. The 10 majority of the people in the area have requested that we 11 put that speed limit to 35 on that entire stretch of road, 12 which shouldn't be a problem. I mean, the argument that 13 it's next to a Little League field is true, but the access 14 is off Highway 27, not off Westwood to those Little League 15 fields, so they have a high speed road on one side, so it's 16 reasonable to put that road at 35, which is where it should 17 be. My only other comment I have, I notice the public 18 hearing is January 24th. Do we have any more time to add to 19 this? Can we postpone this two weeks on setting it? 'Cause 20 I think I'll probably have several more in the next week 21 that we can add to this. 22 MS. HARDIN: We can do that. 23 COMMISSIONER LETZ: There are -- I know I 24 have River Park. River Park, we've got to solve those names 25 out there, and -- 36 1 MS. HARDIN: Do you want to bring it back the 2 next court date? 3 COMMISSIONER LETZ: Bring it back the next 4 court date. It would be my preference to try and get as 5 many as we can under this public hearing. I'll have several 6 working in my precinct. 7 COMMISSIONER GRIFFIN: It has to be how far 8 in advance? 9 MS. HARDIN: Thirty days. 10 COMMISSIONER LETZ: Thirty days. 11 COMMISSIONER GRIFFIN: Well, January is 12 already 60 days. 13 COMMISSIONER LETZ: Right. 14 COMMISSIONER GRIFFIN: Do you think we can 15 squeeze them in by -- 16 COMMISSIONER LETZ: Yeah, by -- I mean, if we 17 don't have it at the next court meeting because of the 18 holidays and all that, let's go ahead and go with it, but I 19 think I'll have one or two more. 20 COMMISSIONER GRIFFIN: I think I'll have one 21 more at the next court meeting, but I can -- it can still 22 make the January 24th -- 23 COMMISSIONER LETZ: The January 24th date is 24 good. It's just that we can postpone the voting on it 25 for -- 37 1 COMMISSIONER GRIFFIN: Oh. 2 COMMISSIONER LETZ: -- one meeting. 3 COMMISSIONER GRIFFIN: Sure. 4 JUDGE HENNEKE: Any objections? Okay. We'll 5 bring the item back, then. 6 COMMISSIONER GRIFFIN: While we're on it, 7 just for the record, so we don't have to go through it 8 again, the other one on the list is Guadalupe Ranch Estates' 9 South Park Road. The paved portion would become Cougar Park 10 Road Southwest. 11 MS. HARDIN: I put that date in there, but 12 that wouldn't -- wouldn't be a regular court date, though, 13 on the 24th, would it? That would be the second -- 14 MS. SOVIL: That's a special meeting. Second 15 meeting is always the special. 16 MS. HARDIN: Okay. So, it has to be a 17 regular. 18 JUDGE HENNEKE: It would be the 10th, which 19 is still okay. 20 COMMISSIONER LETZ: Still okay to move it to 21 the 10th. 22 MS. HARDIN: Okay. 23 COMMISSIONER LETZ: But we'll do it at the 24 next -- 25 MS. SOVIL: January? It'll be the 14th. 38 1 JUDGE HENNEKE: 14th? 2 COMMISSIONER LETZ: Either way. 3 MS. SOVIL: Second Monday in January is the 4 14th. 5 COMMISSIONER LETZ: Okay. 6 JUDGE HENNEKE: All right. That still works, 7 though, if we do it at the next meeting. 8 COMMISSIONER LETZ: Right. 9 JUDGE HENNEKE: Okay. Item Number 4, 10 consider and approve name changes for privately maintained 11 roads in accordance with 911 guidelines. Commissioners -- 12 MS. HARDIN: I left off the second page. 13 JUDGE HENNEKE: -- Williams, Letz, and 14 Griffin. 15 MS. HARDIN: I left the second page off. 16 There was one name on the second page, and it didn't get in 17 there. 18 JUDGE HENNEKE: Anyone have any questions or 19 comments regarding this item? 20 COMMISSIONER LETZ: The names are as noted 21 for my precinct. 22 COMMISSIONER GRIFFIN: Precinct 4 is okay. 23 JUDGE HENNEKE: Are you okay, Commissioner? 24 COMMISSIONER WILLIAMS: I'm fine. 25 JUDGE HENNEKE: Okay. 39 1 COMMISSIONER LETZ: I'll make the motion that 2 we approve the privately maintained roads in accordance with 3 911 guidelines as submitted. 4 COMMISSIONER WILLIAMS: Second. 5 JUDGE HENNEKE: Motion by Commissioner Letz, 6 second by Commissioner Williams, that the Court approve name 7 changes for privately maintained roads in accordance with 8 911 guidelines in Precincts 2, 3, and 4 per the schedule 9 presented by the Road and Bridge Department. Any further 10 questions or comments? If not -- 11 COMMISSIONER BALDWIN: I want to make a 12 point, Judge, very quick. Over in Commissioner Letz' 13 precinct, changing the name from Pfeiffer off of -- down the 14 state highway -- what do you call it? 15 COMMISSIONER LETZ: 1341. 16 COMMISSIONER BALDWIN: 1341. I think -- I 17 think the name is being changed from P-f-e-i-f-f-e-r because 18 its sounds like F-i-f-e-r; is that correct? That's what it 19 said in here. I just kind of -- that's interesting that 911 20 is focusing that much on this -- on these road names. 21 COMMISSIONER LETZ: Sound alike. 22 COMMISSIONER BALDWIN: Yeah, that sound 23 alike. So, T., that may be the last time I tip my hat to 24 you, so enjoy this. 25 MR. SANDLIN: I'll remember that. 40 1 MS. HARDIN: There is another Fifer in that 2 area that needs to be addressed. 3 COMMISSIONER LETZ: Okay. 4 JUDGE HENNEKE: Motion and second. Any 5 further questions or comments? If not, all in favor, raise 6 your right hand. 7 (The motion carried by unanimous vote.) 8 JUDGE HENNEKE: Opposed, same sign. 9 (No response.) 10 JUDGE HENNEKE: Motion carries. 11 COMMISSIONER GRIFFIN: Question, Judge. When 12 we do the public hearings on the County-maintained roads, do 13 we publish the names of the roads in the -- with a public 14 announcement? 15 MS. HARDIN: Those that are County- 16 maintained, but not those that are privately maintained. 17 JUDGE HENNEKE: Yes. The answer is yes, we 18 give the current name and we give the name which is 19 proposed. 20 COMMISSIONER GRIFFIN: Right, but it's not 21 required for private. 22 JUDGE HENNEKE: No. 23 COMMISSIONER GRIFFIN: You don't have a 24 public hearing. 25 COMMISSIONER LETZ: No. 41 1 JUDGE HENNEKE: That's correct. 2 COMMISSIONER BALDWIN: And, Commissioner, my 3 history shows that there are going to be a lot of people 4 that don't read newspapers any more. A lot. 5 COMMISSIONER GRIFFIN: Right. 6 COMMISSIONER BALDWIN: And they're not going 7 to like what you do. So, do the best you can. Enjoy it. 8 JUDGE HENNEKE: Next item is Item Number 5, 9 consider and discuss the asset capitalization policy. 10 Tommy? 11 MR. TOMLINSON: I think you have a copy of my 12 suggestions in your file. The purpose of this is to get our 13 recordkeeping in line with GASB-34. These amounts that I 14 have in this suggestion are not set in stone, by any means. 15 They're just suggestions that I bring forth to the Court. 16 And my -- the numbers that I picked, I've based on 17 conversations with -- my personal conversations with other 18 counties, so the range of capitalization for assets, having 19 254 counties, range from $1,000 up to $5,000, so I picked 20 the lower end of that range of numbers to start with. And I 21 want to -- on capital -- on items that are $1,000 or more, I 22 want to put on the fixed asset system to be able to 23 depreciate, and that's beginning October 1st, and next year 24 we will begin depreciating assets. And that's -- the 25 purpose of it is, I don't see a reason to depreciate 42 1 anything less than $1,000; however, I do plan to -- as 2 my worksheet shows you, to include in the fixed asset system 3 any assets between $300 and $1,000. It will be included as 4 zero, because I won't depreciate them. But my reasoning to 5 include those as zero is just to maintain control of -- of 6 tangible property, and they will receive an asset number 7 just like they do now, but it just won't have an amount. 8 And one other reason for that, also, is that 9 in -- in our third-party audit, we reconcile the total 10 purchases out of Capital Outlay to -- the new assets 11 acquired on that go into our subsidiary ledger, which is the 12 fixed asset ledger, and so that's another purpose to -- to 13 only add the items that are $1,000 and over. And then, in 14 the last sentence, I propose to -- to not even include on 15 the fixed asset system anything under $300. I just -- I 16 think most -- most items under $300 are expendable, and so I 17 think that that's -- I mean, that's a reasonable amount to 18 start with, to not even add those items to the fixed asset 19 system. 20 COMMISSIONER GRIFFIN: Do we have some way, 21 on items that are less than $1,000, all the way to zero -- I 22 mean, anywhere -- of maintaining some kind of cost 23 information for insurance purposes only? In other words, I 24 know that they would not be depreciated below $1,000, and 25 they wouldn't even be carried as a fixed asset below $300, 43 1 but if we were to lose them, would we have some means of 2 keeping a -- 3 MR. TOMLINSON: Our deductible is $1,000. 4 COMMISSIONER GRIFFIN: Yeah, but I'm saying 5 if we had a massive loss, we'd want to value our total loss. 6 That's -- and let's say we -- 7 MR. TOMLINSON: Well, under this, no, I don't 8 have that -- a way to track that, but -- I mean, other than 9 through the general ledger system. 10 COMMISSIONER GRIFFIN: General ledger. We 11 could go back and reconstruct the cost at the time of 12 purchase? 13 MR. TOMLINSON: Right. Now -- now, on items 14 between $300 and $1,000, I do have a way, since I'm going to 15 place them on the fixed asset system, to track the insured 16 value. 17 COMMISSIONER GRIFFIN: Yeah, okay. 18 MR. TOMLINSON: There is a place for that. 19 JUDGE HENNEKE: Any other questions or 20 comments? 21 COMMISSIONER LETZ: I move we approve the 22 asset capitalization policy as submitted by the Auditor. 23 COMMISSIONER GRIFFIN: Second. 24 JUDGE HENNEKE: Motion by Commissioner Letz, 25 second by Commissioner Griffin, that the Court approve the 44 1 asset capitalization policy as presented by the Kerr County 2 Auditor. Any further questions or comments? If not, all in 3 favor, raise your right hand. 4 (The motion carried by unanimous vote.) 5 JUDGE HENNEKE: All opposed, same sign. 6 (No response.) 7 JUDGE HENNEKE: Motion carries. 8 COMMISSIONER GRIFFIN: Good luck, Tommy. 9 That's going to be a tough -- that's going to be a tough 10 job. 11 JUDGE HENNEKE: Item Number 6 is to consider 12 and adopt Year 2002 Retirement ADCR plan. The Treasurer is 13 proposing that we adopt the same plan that we have in 14 existence today, which is what's represented in the packet. 15 COMMISSIONER LETZ: So moved. 16 COMMISSIONER BALDWIN: Second. 17 JUDGE HENNEKE: Motion by Commissioner Letz, 18 second by Commissioner Baldwin, that the Court approve the 19 2002 Retirement ADCR plan. Any further questions or 20 comments? There was some talk about including a provision 21 whereby employees could buy back credit for a retirement 22 plan for previous service with taking the funds out. That's 23 not included in this, and the main reason it's not included 24 in this is because there were no funds allocated in this 25 year's budget for the additional contribution the County 45 1 would have to make in order to fund that additional 2 retirement benefit. If we choose to do that, we'll have to 3 be cognizant of that when we do our budget deliberations 4 next summer and include the additional money in the budget 5 so we could provide that benefit, if that's what we want to 6 do. I just bring that out if there are any questions from 7 anybody. I know Judge Brown had asked about that, and 8 that's really the reason. We didn't get the study back from 9 the retirement system in time to include that in the budget 10 deliberations last summer. 11 COMMISSIONER BALDWIN: Is that part of our 12 decision today? 13 JUDGE HENNEKE: The decision today is not to 14 include that for the coming year. Like I'm saying, if we 15 want to do that in future years, we'll have to budget for 16 that -- 17 COMMISSIONER BALDWIN: I see. 18 JUDGE HENNEKE: -- next summer for the 19 following fiscal year budget. Any other questions or 20 comments? If not, all in favor, raise your right hand. 21 (The motion carried by unanimous vote.) 22 JUDGE HENNEKE: Opposed, same sign. 23 (No response.) 24 JUDGE HENNEKE: Motion carries. Next item is 25 to consider and discuss proposed new fee structure and lease 46 1 agreement for Hill Country Youth Exhibition Center. 2 Commissioners Williams and Letz, as well as Mr. Holekamp. 3 COMMISSIONER BALDWIN: Thank you. Is this 4 the present rates -- 5 MR. HOLEKAMP: Yes, sir. 6 COMMISSIONER BALDWIN: -- that you're handing 7 out? That's what I've been looking for. 8 (Discussion off the record.) 9 COMMISSIONER WILLIAMS: This is sort of an 10 involved item. We've talked about it on a couple occasions. 11 Commissioner Letz and I met with Glenn and Mike and others 12 about the rates that we charge for the existing facilities. 13 We've talked at length about the categories of users that 14 from time to time lease the facilities, and what we're 15 trying to do today is pull all this together for your 16 consideration. There's some new rates, as suggested by 17 Mr. Holekamp and his staff, and I guess that's it for 18 openers. 19 COMMISSIONER LETZ: Only additional comment, 20 I think it's -- I mean, it's an area that we clearly need to 21 update. I think we're not charging enough for the 22 facilities; it's costing more than it should. We tried to 23 come up with categories. It's -- I guess a little bit of 24 philosophy here is that the nonprofits, especially local 25 nonprofits, are subsidized by the County to a degree, and 47 1 there's also a different rate between local and nonlocal 2 commercial. I don't think we're subsidizing them; maybe we 3 are a little bit, 'cause it's hard to get an exact figure as 4 to how much it costs to operate that facility. It's very -- 5 because of the nature of it and because of some events, like 6 the Hill Country Youth Livestock Show Association, that they 7 don't charge any rates, you know, how you balance everything 8 out. But, this is -- I think is a good effort and a good 9 stab to coming up with a concise, or fairly concise and good 10 policy that is -- you know, we're still subsidizing areas 11 out there, but not as much as we are currently. 12 COMMISSIONER WILLIAMS: In the packet is -- 13 toward the back of the packet is a listing of -- of the 14 various groups that, from time to time, lease the facility, 15 and they're broken into commercial profit-making -- let's 16 see who they are -- and nonprofit organizations. 17 COMMISSIONER BALDWIN: Is that -- excuse me, 18 Commissioner. Is that this approved list that you referred 19 to on your schedule? 20 COMMISSIONER WILLIAMS: Well, I think that's 21 the breakdown, and then there's a whole set of -- series of 22 pages that list them as to what they are. 23 COMMISSIONER BALDWIN: The approved list? 24 COMMISSIONER WILLIAMS: Yes. Extension 25 programs, also. And H.C.D. -- Hill Country District Junior 48 1 Livestock events and so forth. It's categorized. 2 COMMISSIONER LETZ: It categorizes as to how 3 we're currently doing it. I think we will need to vote on a 4 new approved list, 'cause, I mean, we're -- we've been a 5 little bit vague. And I like -- even though it's pretty 6 strict and it may hurt some local nonprofits, you've got to 7 be a 501(c)(3) to get that classification, and you have to 8 be approved by the Court, so it's not going to be real easy 9 to get free use of that facility. We're going to have a lot 10 more control over it. It's going to give a lot more 11 guidance, I think, to Glenn and his people as to, you know, 12 doing that. And it's -- there are some non-501(c)(3) groups 13 that like to use it or are using it, and they may get hurt, 14 but -- and it may not be that many, but I'm sure there are 15 some. And I think it's a very clear designation. I think 16 it's, you know, something that we can pretty easily support, 17 and it makes -- and I think one of the main elements -- 18 things I like about it, either Option 1 or Option 2, is that 19 it gives Glenn -- you know, he has -- he's out of the 20 decision-making role. I mean, it's pretty simple to him. I 21 mean, they're either a nonprofit on our list or they're a 22 commercial. If you're a commercial, you're either based in 23 Kerr County or not based in Kerr County. I mean, it's not a 24 whole lot of gray there. I think that helps the operations 25 out there. 49 1 COMMISSIONER WILLIAMS: And if they -- if, 2 perchance, something came up that wasn't on any of the 3 categories, we'd have to come back to Commissioners Court. 4 Is that your proposal? 5 MR. HOLEKAMP: Yes, sir. 6 COMMISSIONER WILLIAMS: For some 7 determination. 8 JUDGE HENNEKE: Well, you all -- we've been 9 presented two options. Do either the Commissioners that 10 have worked on this or Mr. Holekamp have a preference as to 11 which option we adopt? 12 COMMISSIONER LETZ: My preference is Option 13 2. I think it's simpler, 'cause it -- the reason I like 14 Option 2 is all nonprofits are treated the same. And -- and 15 we can -- the Court decides if they're going to be on that 16 list, so it's a two-pronged effort. They have to, one, be a 17 501(c)(3), and they to be approved. I think the fewer 18 categories, the better. 19 COMMISSIONER WILLIAMS: I concur, Judge. 20 JUDGE HENNEKE: That's true. But the 21 question I would say is that, on Option 2, who makes the 22 determination as to what the charge is? Because you have a 23 range. For instance, it's from zero to $400. 24 COMMISSIONER WILLIAMS: You take the top rate 25 and you -- and you take the deduction, the percentages as 50 1 outlined at the bottom. 2 COMMISSIONER LETZ: But, I mean, Judge, I 3 think that at the time we approve the list, we approve the 4 percent reduction. 5 JUDGE HENNEKE: Oh, so you'll have a Category 6 1 nonprofit, you'll have a Category 2 nonprofit? 7 COMMISSIONER LETZ: Right, but we approve 8 that list. So, if Little League wants to use it, they may 9 be a Category 3, so they get 75 percent reduction, period. 10 The Court will make the decision on all of them, and if a 11 new nonprofit comes in, the Court makes the decision as to 12 what kind of reduction, if any, they get. 13 COMMISSIONER WILLIAMS: I think that's the 14 simplest way to do it, because if the rates change, then 15 you're still applying the percentage deductions by category, 16 regardless of the rate. 17 JUDGE HENNEKE: The only suggestion I would 18 make -- I think this is great work. On your damages, I'm 19 not sure I see a -- a rational basis for not charging the 20 20 percent addition to cost for nonprofits. We are 21 talking -- after all, talking about damages. 22 COMMISSIONER LETZ: I would agree. 23 COMMISSIONER BALDWIN: I agree with that too, 24 Judge. The only difference in Option 1 and 2 are the -- is 25 the nonprofit column. All these other numbers for the local 51 1 commercial, nonlocal commercial -- all those numbers are the 2 same. And I've tried to track it down, but I can't look at 3 all of it. 4 COMMISSIONER LETZ: Yeah. 5 COMMISSIONER BALDWIN: Okay. So, the only 6 difference is the nonprofit column. 7 COMMISSIONER WILLIAMS: I agree with you. 8 You're talking about the cost plus 20 percent on Column 4, 9 Judge? 10 JUDGE HENNEKE: Right. 11 COMMISSIONER WILLIAMS: Nonlocal nonprofit. 12 COMMISSIONER LETZ: Well, we won't have that 13 one. We're going to use Option 2, so it needs to be the 14 Column 3. 15 COMMISSIONER GRIFFIN: Option 2. 16 COMMISSIONER WILLIAMS: Yes. I'm sorry, yes. 17 Okay. 18 JUDGE HENNEKE: I -- 19 COMMISSIONER LETZ: Same thing. 20 COMMISSIONER WILLIAMS: Same thing. 21 COMMISSIONER GRIFFIN: So, if I'm reading the 22 chart right, the only question I had was that -- let's take, 23 on Option 2, indoor arena, local commercial, 400 bucks, 24 12:00 midnight to 6 a.m. Depends on, then, how many hours 25 they're -- we're charging them an hourly rate between 52 1 midnight and 6 a.m.? And otherwise it's a daily rate, no 2 matter how much of the day they use it? 3 COMMISSIONER LETZ: Say they only want it 4 from 6:00 to 2:00. Still 400 bucks. 5 MR. HOLEKAMP: Yes, sir. 6 COMMISSIONER GRIFFIN: Okay. 7 COMMISSIONER LETZ: And that's -- you're 8 doing it -- you're recommending that breakdown because some 9 events last past midnight, so that way they don't pay the 10 second full day; they just pay -- like, if they go to 11 2 o'clock in the morning, they just pay an additional $100, 12 or 4 o'clock. 13 MR. HOLEKAMP: Right. 14 COMMISSIONER GRIFFIN: Okay. 15 COMMISSIONER WILLIAMS: Then, the other 16 aspect of this whole package is the lease agreement, Hill 17 Country Youth Exhibit Center lease agreement, which is in 18 your packet, and Glenn and Mike worked this out with the 19 County Attorney. Am I correct, Glenn? This is through the 20 County Attorney? 21 (Mr. Holekamp nodded.) 22 COMMISSIONER WILLIAMS: It came essentially 23 from his office? 24 MR. HOLEKAMP: Yeah, essentially. Travis had 25 worked on it prior to leaving, and we -- it came back to us 53 1 for a few changes. We made them. He looked at it and said 2 it was fine. Is that correct? 3 MR. SMART: Yes. 4 COMMISSIONER WILLIAMS: Okay. 5 MR. HOLEKAMP: Yes. 6 COMMISSIONER BALDWIN: So, what I'm seeing 7 here -- let's take -- one of the local groups that we've 8 been using as an example is the roping folks. So, what I'm 9 seeing, if they use the indoor arena, we -- up till today, 10 we've been charging $300, and after today we'll charge $400, 11 so we're talking about a $100 increase. 12 COMMISSIONER WILLIAMS: That's right. 13 COMMISSIONER BALDWIN: Okay. 14 COMMISSIONER LETZ: I think there's an 15 additional step, I think, on this. This is a little bit 16 more to the long-range or master plan. I think the intent 17 is that these would probably stay in place for that arena. 18 I mean, it's kind of -- we're making adjustments now, and 19 then hopefully the portion that -- you know, if we do 20 anything out there, and assuming the bond issue passed, you 21 know, a year from now, these rates will pretty much stay 22 unchanged for that indoor arena, if it stays unchanged as 23 it's currently on the current plan. So, the idea is that 24 we're not going to raise those rates later. I mean, the new 25 construction would have to carry the new facilities out 54 1 there. 2 COMMISSIONER WILLIAMS: And there would be a 3 new rate structure for the new facility. 4 COMMISSIONER LETZ: Right. 5 COMMISSIONER WILLIAMS: Not the existing 6 facility. So this arena's rates will stay in place, pretty 7 much. 8 COMMISSIONER BALDWIN: For this arena. 9 COMMISSIONER LETZ: Right, for this arena. 10 COMMISSIONER WILLIAMS: Existing arena. 11 Exhibit Hall perhaps will change, and the new arena will be 12 a new rate structure. 13 COMMISSIONER LETZ: I'll move we approve 14 Option 2 as the new -- Option 2 presented as the new rate 15 structure for the Hill Country Youth Exhibition Center rate 16 fee structure. 17 COMMISSIONER GRIFFIN: As amended. 18 COMMISSIONER LETZ: As amended. And approve 19 the new form of the Hill Country Youth Exhibit Center lease 20 agreement. 21 COMMISSIONER WILLIAMS: I second it. 22 JUDGE HENNEKE: Motion by Commissioner Letz, 23 second by Commissioner Williams, that the Court approve the 24 proposed rates for the Exhibit Center, Option 2, as amended, 25 as well as the Hill Country Youth Exhibit Center master -- 55 1 or form lease agreement. 2 COMMISSIONER WILLIAMS: Effective 3 immediately? 4 JUDGE HENNEKE: Effective when? 5 MS. BECKY HENDERSON: Can I ask one question? 6 JUDGE HENNEKE: Just a minute, Becky. 7 Effective when? 8 COMMISSIONER LETZ: I would probably go to 9 the 1st of December, just from the -- I mean, rather than 10 start in the middle of the month, make it effective 11 December 1st, 2001. 12 JUDGE HENNEKE: Okay. Effective December 1, 13 2001. Of course, that's with the understanding that any 14 contract that's currently in effect will be at the rates 15 shown. 16 MS. BECKY HENDERSON: That was my question. 17 MR. HOLEKAMP: All contracts that -- 18 JUDGE HENNEKE: December 1st, Year 2001, for 19 new contracts. 20 MR. HOLEKAMP: That's correct. That's good. 21 MS. BECKY HENDERSON: That was my question. 22 That works. I just wondered. 23 JUDGE HENNEKE: We have to have a contract, 24 not a, "I think I might want to perhaps use part of it at 25 some future time." 56 1 COMMISSIONER LETZ: Yeah, signed and sealed. 2 MR. HOLEKAMP: I understand. We understand 3 what you're saying. 4 COMMISSIONER GRIFFIN: Signed, sealed, 5 delivered. 6 MR. HOLEKAMP: We made that very clear 7 already, I think. 8 COMMISSIONER LETZ: But with that -- I hate 9 to get -- how many contracts do you have floating around 10 today that aren't signed right now? 11 MS. JAMIE HENDERSON: Probably -- 12 MR. HOLEKAMP: That's Jamie Henderson. 13 MS. JAMIE HENDERSON: Probably got about, oh, 14 20 right now that have been mailed off and should be mailed 15 back. I mailed all the 2003's, is what I've started on, 16 actually -- or 2002. I'm sorry, 2002, and we started 17 booking a few for 2003. 18 JUDGE HENNEKE: Well, that -- let's make it 19 clear. The new rates are for anything that's not signed and 20 sealed today. 21 MS. JAMIE HENDERSON: Correct. 22 JUDGE HENNEKE: So the contracts you've sent 23 out that have not been signed and returned will have to come 24 under the new rates. 25 MS. JAMIE HENDERSON: Okay. So, I will have 57 1 to make -- 2 JUDGE HENNEKE: If they're not back by now. 3 COMMISSIONER LETZ: That's the reason I asked 4 that question. I need to change my motion, because the -- I 5 mean, I think we don't -- 6 JUDGE HENNEKE: Yeah, make it effective 7 immediately. 8 COMMISSIONER LETZ: We need to make it 9 effective immediately. Otherwise, we're pushing the whole 10 thing off another year. 11 COMMISSIONER WILLIAMS: Right. 12 MS. JAMIE HENDERSON: So, as of December 1st, 13 the ones that are not signed and returned -- 14 JUDGE HENNEKE: The motion is amended; now 15 it's effective today. 16 MS. JAMIE HENDERSON: Okay. 17 JUDGE HENNEKE: It's going to take a little 18 paperwork, but -- but the concept is, anybody who has 19 already contracted, signed to use the facility, falls under 20 the -- under the old rules. 21 COMMISSIONER GRIFFIN: Whatever's in the 22 contract. 23 JUDGE HENNEKE: Whatever's in the contract. 24 Anybody who's not signed a contract will have to -- will 25 have to adhere to the new rules -- new rates, and new lease 58 1 agreement. 2 COMMISSIONER BALDWIN: So, Jamie, when you 3 write them the letter and tell them that we've changed our 4 mind, give them Letz' and Holekamp's home phone number. 5 (Laughter.) 6 JUDGE HENNEKE: Okay. Any other questions or 7 comments? 8 COMMISSIONER WILLIAMS: I'll accept the 9 amendment to immediately. 10 COMMISSIONER LETZ: The other question I have 11 is on that point. When were they sent out? How long have 12 they had? 13 MS. JAMIE HENDERSON: They're supposed to -- 14 MR. HOLEKAMP: When did you send them, last 15 week? 16 MS. JAMIE HENDERSON: I sent them all last 17 week, and they're supposed to have them returned and signed 18 within 10 days of receiving the contract. 19 JUDGE HENNEKE: They need to come under the 20 new rates. 21 MR. HOLEKAMP: What about postmarks? Because 22 we didn't have mail Saturday, Sunday, and Monday. 23 COMMISSIONER GRIFFIN: They ought to be 24 postmarked. 25 COMMISSIONER LETZ: I agree with the 59 1 postmark, but -- 2 MR. HOLEKAMP: Because -- and I don't know, 3 that may not affect any of them. 4 JUDGE HENNEKE: Okay. 5 COMMISSIONER LETZ: I think you need to go by 6 the postmark. I'm just saying, you know -- they had 10 days 7 to respond. I'm just wondering -- I mean, I hate to lose 8 the money, but at the same time, I hate to send them out 9 and -- 10 JUDGE HENNEKE: But if we, you know -- 11 COMMISSIONER LETZ: If we go by that 10-day 12 period -- 13 JUDGE HENNEKE: If we go by that 10-day 14 period, you might as well wipe out all of next season, as 15 far as the new rates are concerned. 16 COMMISSIONER LETZ: Depends how diligently 17 people sign the contracts. 18 COMMISSIONER WILLIAMS: You can send a 19 follow-up letter indicating what happened today. 20 MR. HOLEKAMP: Yeah. 21 COMMISSIONER LETZ: Okay. If it's not 22 postmarked by today. 23 JUDGE HENNEKE: Okay. Is everyone clear on 24 where we are now? 25 COMMISSIONER WILLIAMS: Effective 60 1 immediately. 2 JUDGE HENNEKE: Okay. 3 COMMISSIONER LETZ: Why don't you restate the 4 motion, just so the record's clear? 5 JUDGE HENNEKE: Motion by Commissioner Letz, 6 second by Commissioner Williams, that the Court approve the 7 new proposed rates for the Exhibit Center, Option 2, as 8 amended, effective at the -- effective tomorrow, I guess 9 would be a way to do it, November 14th, and also the new 10 lease agreement for Hill Country Youth Exhibition Center, 11 with the understanding that any contract that's signed or 12 returned with a postmark prior to November 14th will fall 13 under the old rates. Anything after that date will fall 14 under the new rates. Is that clear enough? Any further 15 questions or comments? If not, all in favor, raise your 16 right hand. 17 (The motion carried by unanimous vote.) 18 JUDGE HENNEKE: Opposed, same sign. 19 (No response.) 20 JUDGE HENNEKE: Motion carries. Thank you. 21 That's good work. 22 COMMISSIONER WILLIAMS: Took us a while, but 23 we got there. 24 JUDGE HENNEKE: Next item is Item Number 8, 25 consider and discuss additional services as may be required 61 1 of Bill Blankenship, Quorum Architects, to provide cost 2 estimates, drawings, and related documentation for Hill 3 Country Youth Exhibition Center revised master plan. 4 Additional fees, in accordance with the rates established in 5 existing contract, not to exceed $7,000, with funds to be 6 taken from Nondepartmental Contingency funds. This is the 7 Commissioner Williams and Letz show. 8 COMMISSIONER WILLIAMS: Well, it's as it 9 says. We've asked the man to do a lot of things that he has 10 done pro bono. In addition to the fees that we originally 11 paid him, we're paying to have the kind of documents and so 12 forth that we need for future discussions and moving the 13 project forward. This is some additional work that needs to 14 be done. Commissioner Letz and I have talked about this on 15 more than one occasion. I spoke to Mr. Blankenship, and he 16 has assured me that whatever needs to be done, he will do, 17 and the amount to be charged will not exceed $7,000 at the 18 rates which are established in his existing contract. 19 COMMISSIONER LETZ: I think the only comment 20 I have is that the -- based on our last meeting, I got the 21 feeling that the Court is in favor of, I guess, progressing 22 with this, and I think with the idea being at some point in 23 the future that there would be a bond issue. And the 24 earliest date would be May, possibly later than that, but 25 there's -- if we're going to go in that direction, we've got 62 1 to have something to show the public, and the only way we'll 2 get something to show the public is to hire someone to do 3 it. It was not a specific item that was specifically talked 4 about during the budget process, but it was -- certainly, it 5 wasn't budgeted for specifically, but I think it was 6 something that was contemplated, at least in my mind, as 7 something that maybe needed to be done. 8 JUDGE HENNEKE: Let's move forward. 9 COMMISSIONER WILLIAMS: I move the adoption 10 of the Agenda Item 2.8, which would establish additional 11 services -- authorize additional services of Quorum 12 Architects, not to exceed $7,000 at the hourly rate, and the 13 funds to be taken from Nondepartmental Contingency. 14 COMMISSIONER LETZ: Second. 15 JUDGE HENNEKE: Motion by Commissioner 16 Williams, second by Commissioner Letz, that the Court 17 approve additional services by Bill Blankenship of Quorum 18 Architects to provide cost estimates, drawings, and related 19 documentation for the Hill Country Youth Exhibition Center 20 revised master plan, in accordance with the rates 21 established in the existing contract, not to exceed $7,000, 22 with such funds to be taken from Nondepartmental Contingency 23 funds. Any questions or comments? 24 COMMISSIONER GRIFFIN: I -- 25 COMMISSIONER BALDWIN: Comments and 63 1 questions. Go ahead. 2 COMMISSIONER GRIFFIN: I would be in favor 3 and I am in favor of moving forward to do what the purpose 4 of this agenda item is, but at some point, and it probably 5 comes after this is available to us, we need -- I need to 6 see -- to get my mind straight, I need to see a real overall 7 funding plan, by year -- by source, primarily, because if 8 there are grants involved, if there are bonds involved, what 9 kind of bonds, be they ad valorem tax bonds, revenue bonds, 10 whatever the case may be, but a real funding plan to go 11 along with this, because that's something else the public's 12 going to have to understand, and something I think I need to 13 understand a lot better than I do right now. I mean, it's 14 not that that's -- and I know the information can be 15 gathered, but that's going to be very critical to me on what 16 we can support and what we ought to support. 17 COMMISSIONER LETZ: I agree. 18 JUDGE HENNEKE: Fair enough. 19 COMMISSIONER BALDWIN: And I agree with you. 20 I appreciate those comments. My questions are -- are a 21 little different from this. I've had some constituents stop 22 and fuss at me about some of these things, so I need to -- I 23 need to kind of get clear in my mind of where we've been and 24 kind of where we're going and all that, just like Larry -- 25 Larry's comments. I think my questions would be to 64 1 Mr. Holekamp. It's my understanding that one of the things 2 that's driving this deal is that Judge Henneke requested 3 from you a list of things that were wrong with the present 4 Ag Barn, and you put together somewhat of a list. I mean, I 5 haven't seen it; I'm just assuming here, and I know I get in 6 trouble by assuming. You provided the list, and I was just 7 wondering, have we done anything to correct -- Judge Henneke 8 made a comment in court last meeting or so that kind of 9 indicated that if we don't do -- move forward with this 10 program, that the facility's going to fall down, or some 11 similar comment. But, I -- I've gone over some of the last 12 few years' budgets, as far as major repairs are concerned, 13 and I'd like -- and I'm really asking a question here. I'm 14 not trying to sneak around the back door or anything. I 15 have to get my mind to understand what we're doing out there 16 so I can answer my voting public. 17 Major repairs. In '99/2000, we budgeted 18 14,600-some-odd dollars, and we spent $9,000 of that on 19 parking lot. We did no major repairs of the facility. In 20 2000 and 2001, we budgeted $14,000, and we transferred 21 300-some-odd dollars to telephones and utilities. We did 22 zero on major repairs on the facility. 2001/2002, the one 23 we're in here now, we budgeted $14,000, and we haven't spent 24 a penny out of that so far. So, it appears -- now, I know 25 I'm wrong in this, but it appears that we -- we have set 65 1 this thing up so that the facility would fall down, so that 2 then we would be required to go out there and build this new 3 facility. Can you explain to me how -- or why we're not 4 fixing the things that are wrong out there? So I can -- so 5 I can then tell my public and -- 6 MR. HOLEKAMP: Well, I think -- I think part 7 of the situation is that each year we have -- we have added 8 "X" number of dollars for major repairs, and those major 9 repairs were basically to -- to cushion for some major 10 things that go wrong. And we have some air-conditioning 11 problems, but it's 40,000, not 14. And it would be -- the 12 air-conditioning people tell us that it really wouldn't be 13 wise to change one unit a year because of the ducts and 14 everything else that need to be changed. That's not an 15 excuse as to what you're saying. Two years ago, we spent 16 approximately -- three years ago, approximately $9,000 on -- 17 from the hotel/motel tax on remodeling the bathrooms in the 18 Exhibition Hall, so that money did not have to come out of 19 Major Repairs, because that was funded by the hotel/motel. 20 Year before last, we got $11,000 or $12,000 from the City 21 and remodeled the other bathrooms, between the indoor arena 22 and the out -- the Exhibition Hall. 23 So, this last year, we -- we put the $14,000 24 back in there again, but we chose not to -- I made that 25 decision not to replace one air-conditioner unit. I saw, as 66 1 y'all did -- there was some discussions as to things that 2 needed to be done out there, and possibly some renovations 3 were going to be done. This process started probably over a 4 year ago, I think, so I did not think it was smart to stick 5 a bunch of money in a possible facility that may not be 6 there two years from now. So, it was my -- my 7 interpretation that it would not be smart to do it at that 8 time. You know, right now we spent some money on trying to 9 repair doors to meet fire code and that sort of thing. The 10 air conditioner situation is still a problem. It's going to 11 be a problem, but it is a major problem. It's bigger than 12 my major repairs. 13 This year we received -- and I don't have 14 that number in front of me -- $12,000, whatever it is, from 15 the City; again, from hotel/motel tax, but it is designated 16 and allocated for concession stand. I've hesitated to do 17 that right now. If the concession stand's going to move, 18 putting a bunch of built-in equipment into that thing and 19 then it go away a year from now, I don't know if that's 20 smart or not. So, I think there -- I would like to see a 21 plan, as I think everybody here, as to what direction this 22 Court wants to go. I don't have a problem with spending the 23 money, I really don't, on some major repairs. 24 COMMISSIONER BALDWIN: Well, the -- you know, 25 we've budgeted $42,000 and we didn't spend it. 67 1 MR. HOLEKAMP: In three years. 2 COMMISSIONER BALDWIN: Yeah, in three years, 3 and we haven't done anything -- anything -- 4 MR. HOLEKAMP: Mm-hmm. 5 COMMISSIONER BALDWIN: -- out there on it. 6 But I think you're -- you're fixing to see the plan unfold 7 before us here. When we vote here in a few minutes, you're 8 going to see kind of clearly what direction that is going to 9 take. 10 MR. HOLEKAMP: Mm-hmm. 11 COMMISSIONER BALDWIN: But I'm going to tell 12 you right now that the public is not going to approve a bond 13 issue to build this facility, so you know that when that is 14 over and said and done, here we are with a facility that 15 truly is falling down because we haven't done anything. 16 MR. HOLEKAMP: Well -- 17 COMMISSIONER BALDWIN: And I understand 18 your -- your theory and how you've been functioning in your 19 mind, but that's going to be costly in the end. That's my 20 prediction. And I -- 21 MR. HOLEKAMP: When we say -- what do we mean 22 by "falling down"? Six years ago they spent -- I forget 23 now -- $40,000, $50,000 on the Exhibition Hall. I forget 24 now how much it was. 25 COMMISSIONER BALDWIN: You'll have to take 68 1 that up with him. I'm just quoting him. 2 JUDGE HENNEKE: I think I've been misquoted. 3 Also, I think we're straying too far from the agenda item 4 now. 5 COMMISSIONER BALDWIN: So -- so in order 6 to -- oh, I don't think we are. I'm thinking if I'm going 7 to vote on this thing, I want to understand what we're doing 8 here. And what I'm understanding is -- is that this Court 9 has budgeted $42,000; we haven't done anything to try to fix 10 the building, so we're taking steps now to spend $8 million 11 instead of $40,000. It's kind of where I'm at. And I've 12 got to go out and face the taxpayers in my precinct. I want 13 to be able to tell them something. Thank you, Glenn. I'm 14 not jumping on you. I see -- I see a little red in your 15 face there. I'm not jumping on you at all. I'm just trying 16 to get a handle on what we're doing here, that's all. Thank 17 you very much. 18 COMMISSIONER LETZ: Question, if I may, to 19 Commissioner Baldwin, really. I mean, I think I mentioned 20 this at the last meeting; I'm at the point that it doesn't 21 make that much difference to me one way or the other what 22 we're doing. You know, if the -- the Court, though, is not 23 going to be behind it, I don't see any point in wasting any 24 money on it, and let's try to bandaid it and go on. And I 25 really -- I think -- I mean, Commissioner Baldwin says, 69 1 well, he doesn't think it's going to be approved. I wish he 2 would have said that at the last meeting. We had -- I 3 thought everyone was behind the plan; it was around 4 $5 million. And I'm -- we need to do something out there, 5 in my mind. I think the bond issue, personally, is the way 6 to go. If the public decides not to do it, we go back and 7 we try to bandaid it, and I don't know where -- and that's 8 going to require, the way I look at it, a tax increase or 9 something, or really making it a substandard facility. 10 Those are the options that I see. I'd rather put a -- one 11 good plan before the public. If they choose to support it, 12 which I hope they would, you know, great. But I think this 13 has been on and off the agenda now for two years, and it's 14 been mostly delegated to Commissioner Williams and myself to 15 do it. Every time we bring something to the Court, we get 16 shot down, so I think, really -- I mean, I'm almost to the 17 point I think maybe Commissioner Baldwin and Commissioner 18 Griffin need to take it over, because they don't like what 19 Commissioner Williams and Commissioner Letz are coming up 20 with. And let them go out there and kind of meet with the 21 people that use the facility and come up with a different 22 plan, because, you know, Commissioner Williams and I have 23 spent a tremendous amount of time with community -- with the 24 committees and long-range planning and architects and on and 25 on trying to come up with a plan, and every time we bring 70 1 something back, no one likes it, or some don't like it. 2 COMMISSIONER GRIFFIN: Let me say, I'm -- I 3 know we've got to do -- I was the one -- I was the one that 4 said it was going to fall down, I think, instead of the 5 Judge. But he had words similar to that, anyway, but I said 6 it was going to fall down. I think we do need to press on 7 and figure out what we can do to make the facility right and 8 to do whatever we can with it. My only comment is -- is 9 that, at some point, we're going to have to start -- once we 10 understand what the real costs are to do whatever it is we 11 think minimally needs to be done, then we're going to have 12 to get into the financing end of it, and I would -- that's 13 all I'm saying, is that we really need to understand what 14 kind of bonds -- if we're talking revenue bonds, that's a 15 lot different deal than if we're talking bonds supported 16 by -- purely by tax. So, there -- and there's a 17 possibility -- I'm hearing that there are possibilities for 18 grants, and I suspect there are grants and maybe some other 19 funding that we could go for, and I just am interested in 20 seeing what that package is going to start to look like once 21 we have this kind of information. That's where I am with 22 it. 23 COMMISSIONER LETZ: I agree, but we just -- 24 but we have to have a dollar figure and a physical plan 25 before we can get to the dollar plan. 71 1 COMMISSIONER GRIFFIN: Exactly. 2 COMMISSIONER WILLIAMS: Judge, let me add a 3 couple things. Commissioner, I didn't know you were going 4 to take it up in that vein. I'm glad you did, seriously. 5 After our last meeting on this topic, Commissioner Letz 6 asked -- came in and said that he -- just as you have had 7 people had ask questions and I've had people ask questions, 8 what would it take to fix up that facility as we know it 9 today? And -- 10 JUDGE HENNEKE: Whole facility? Or -- 11 COMMISSIONER WILLIAMS: No, just -- really, 12 basically, just talking about the Exhibit Hall on the 13 right-hand side of the facility, not the arena itself. And 14 so Commissioner Letz asked me if I'd get in touch with 15 Mr. Blankenship and talk that out with him. I will share 16 with you this. I'm sorry I didn't do it beforehand, but I 17 will give you a copy of this, but I think it's important to 18 read it into the record. I dug up the document that -- that 19 Mr. Holekamp and Mike prepared for the Judge, and they just 20 basically had some estimates from some local folks with 21 regards to replacing air-conditioning, doing some electrical 22 upgrading and some roofing, patching and -- tar and 23 gravel-type patching, and maybe taking the hog born and pour 24 concrete over it. So, I -- I went to Mr. Blankenship, 25 and -- based on his knowledge of the facility, and asked the 72 1 same question Commissioner Letz asked me, which is 2 essentially the same question you're posing this morning, 3 and I had him think it out and then get back to me. And 4 there was a memo I prepared for Jon on November 5th. I 5 didn't know it was going to come up today, or I would have 6 had it in your packets. And Jonathan has it; the Judge 7 doesn't even have it. I haven't, again, given it to him 8 yet. I want to read it, because I think it details some of 9 the things you've asked about. 10 Had a detailed discussion dated November 5 11 with Blankenship today, and he provided the following 12 insights into rehabilitating the existing facility versus 13 replacement. A new facility would provide us with 14 20,000 square feet of unobstructed floor space, meeting 15 rooms, and offices for a variety of uses. Current exhibit 16 hall is approximately 13,000 square feet with many columns 17 that provide impediments to floor utilization. Upgrading 18 the current exhibit hall by removing the firing range, 19 replacing the A/C, electrical wiring, new and additional 20 toilet facilities, and new concession/kitchen area, could 21 easily cost upwards of $200,000. To remove the dirt in the 22 hog pen and replace the same with concrete flooring is 23 another $100,000. To replace the roofing over the existing 24 exhibit hall and the pens areas with rafters and metal 25 roofing to provide a long-term solution is $265,000. All 73 1 totaled, we would be spending, in order to rehab that 2 facility, about a half million -- a little in excess of a 3 half million dollars to rehab that facility, and you would 4 still have limited utilization. I will provide you with 5 this so you can -- 6 COMMISSIONER BALDWIN: Thank you very much. 7 I'd like that very much. 8 JUDGE HENNEKE: Before we vote on the motion, 9 does anyone else have any questions or comments? The motion 10 relates to paying Mr. Blankenship for his services as 11 rendered and the services we've asked him to do with regard 12 to drawings and estimates. 13 COMMISSIONER BALDWIN: Say that again. The 14 motion -- the motion is to pay him for what he's already 15 done? 16 JUDGE HENNEKE: To authorize -- no, I'm 17 sorry. The motion is to authorize up to an additional 18 $7,000 to be taken from Nondepartmental Contingency funds 19 for additional services as may be required to provide cost 20 estimates and drawings and related documentation. It does 21 not have anything to do with prior service. I misspoke. 22 COMMISSIONER WILLIAMS: Okay. 23 JUDGE HENNEKE: Okay. All in favor, raise 24 your right hand. 25 (Commissioners Williams, Letz, and Griffin voted in favor of the motion.) 74 1 JUDGE HENNEKE: Opposed? 2 (Commissioner Baldwin opposed the motion.) 3 COMMISSIONER BALDWIN: Aye -- no. Whatever 4 you say. 5 JUDGE HENNEKE: Motion carries. Okay. Let's 6 take a break and return at -- make it 10 minutes to 11:00. 7 (Recess taken from 10:30 a.m. to 10:50 a.m.) 8 - - - - - - - - - - 9 JUDGE HENNEKE: Okay, let's reconvene. It's 10 10 minutes to 11:00 on Tuesday -- will someone turn the 11 thermostat up? We're not hanging meat in here. 12 AUDIENCE: Thank you. 13 JUDGE HENNEKE: Next item for consideration 14 is Item Number 9, consider and discuss the revised Kerr 15 County Water Conservation Program that provides a one-time 16 property tax incentive for utilization of rainwater 17 harvesting equipment. Commissioner Williams. 18 COMMISSIONER WILLIAMS: There are two old 19 adages that come to mind as we start this discussion again 20 today. One of them is, "Third time's the charm," and the 21 other is, "Three strikes and you're out." 22 (Laughter.) 23 COMMISSIONER WILLIAMS: I hope that at the 24 conclusion of this discussion, the first prevails as opposed 25 to the latter. In the interim, since the last time we 75 1 introduced it, we've tried to -- tried to adjust it to 2 reflect some of the concerns of other Commissioners, and 3 what has -- what appears before you today is a reflection of 4 those concerns and some adjustments to the program as a 5 whole. You will note in your packet that the preamble, the 6 first paragraph on Kerr County Water Conservation Program 7 has been changed. The discussion with Commissioner Letz 8 more accurately reflects really where we are in terms of the 9 Trinity Aquifer and use thereof. Two other changes; one's 10 major and has to do with the incentive program itself and 11 where, in the previous iterations, we've talked about 12 proposed -- or proposed a tax credit for purchase and 13 installation of rainwater harvesting equipment, this one 14 eliminates the installation cost, because that really is a 15 subjective cost when you get down to it. You can document 16 what you paid for a tank and laterals and all the things 17 that you need to build one of these systems, but when you 18 get into installation costs, particularly if a property 19 owner is inclined to do the work himself or through some 20 help that he may have on his property, that becomes a little 21 bit more subjective and probably would get us into debates 22 that we would rather not be a part of. 23 So, we eliminated in this proposal 24 installation costs, and limiting the tax credit only to 25 documented purchase of equipment, as opposed to a 76 1 combination of the two. The only other change, then, from 2 what you've seen in the past, we'd select one of the two 3 water agencies as the one that would be the inspector from 4 which the applications would come and the inspections and 5 certification would take place, and I selected Headwaters as 6 opposed to U.G.R.A. I think it's a coin toss; either one 7 can do it and both are willing to do it. We thought that 8 maybe having the two of them in there might be confusing, so 9 you go to one agency to get your application, and that 10 agency accepts your application -- no charge for that -- and 11 certifies that you have, in fact, done what you said you 12 were going to do. Incentive program is the same. It would 13 provide for a $1 tax credit for every $10 invested, up to a 14 maximum of $1,000 or the limit of the property owner's 15 county tax obligation or liability, whichever is lesser, in 16 the ensuing year. And the qualification criteria remains 17 the same. It's a storage system of a capacity of a minimum 18 of 2,500 gallons, sunlight restrictive design, 19 insect-proofing, and so forth and so on, and so I bring it 20 back to you with these changes in the immediate 21 modifications for your consideration. 22 JUDGE HENNEKE: Any questions or comments? 23 COMMISSIONER BALDWIN: I have some. Bill, 24 did you get that piece of candy that I put up here? 25 COMMISSIONER WILLIAMS: Yes, sir, right here. 77 1 COMMISSIONER BALDWIN: Okay. I just want to 2 let you know how much I love you. 3 COMMISSIONER WILLIAMS: Do I eat it now or 4 after we take the vote? 5 COMMISSIONER BALDWIN: Well, just hold onto 6 it there; I'd like it back if you get real angry. But, 7 third time's the third time. And I have been saying all 8 along that I felt like that we shouldn't do these kinds of 9 things until -- you know, if we're going to do these kinds 10 of things, let's build a policy and -- you know, to 11 include -- you know, if you're going to give an abatement or 12 whatever word you use here, that you would include people 13 that have built lakes on their property to replenish the 14 aquifers, those folks that -- cedar eradication, that are 15 going around cutting cedar to bring the springs and the 16 underground water back to life. Those kinds of things 17 should be included in a total policy, not -- not pinpoint 18 one issue. And I -- I have said that over and over again, I 19 think, or a couple of times, and I guess it's just a nice 20 way for me to say no. And -- but today, third time, I'm 21 just going to flat say no, myself, and I want to give a 22 couple of reasons. 23 What makes me come to this -- my conclusion 24 is that -- the economy, and the -- and in particular, the 25 state of Texas, sales tax, they're expecting a shortfall of 78 1 12 percent in the growth rate. Another 7 next year, the 2 Comptroller's office says. Our Auditor projected revenue 3 sales tax of $1.9 million; it's going to be reduced by 4 12 percent. That would be a shortfall of $230,000. Our 5 jail, now that we have moved all of the out-of-county 6 prisoners out, we don't have -- we're not housing any -- any 7 prisoners from out of the county now, and if this was to go 8 on, let's say, three months, that's another $135,000 9 shortfall on our budget. So, combining those things, you 10 know, we're talking about a -- a possible shortfall in our 11 budget of about $335,000, which is another tax increase. 12 So, just -- you know, looking at those things and thinking 13 about what's going on in the economy and -- and with the 14 state sales tax and our own jail and those kinds of things, 15 I just don't see any way, in my mind, that we could do 16 something like this, in my opinion, and my opinion only, so 17 you'll get a no vote from me. 18 COMMISSIONER LETZ: A couple of -- 19 COMMISSIONER WILLIAMS: Go ahead. 20 COMMISSIONER LETZ: -- comments. And I -- 21 this is one of the, probably, tougher decisions for me. One 22 is I -- because I also helped rewrite this with Bill, so -- 23 I had a lot of the problems with it the last round, and he 24 graciously accepted all of my concerns. But the other side 25 of it is, you know, I agree with two of the things -- or 79 1 actually with two of the points Commissioner Baldwin made, 2 one being the lack of an overall policy. I think -- and I 3 really -- you know, I like the concept. I have a little bit 4 of a question in my mind as to how far county government 5 should go down this road. When I think about it, it's 6 really not -- it is and it isn't a county government 7 function, so I've got a little bit of a problem there. But 8 probably more -- I guess the second point would be the 9 overall policy. I still have a big question -- I don't see 10 how you say no to people that clear cedar and other things, 11 if you do this, and they are probably really more beneficial 12 to the aquifer, in my opinion. 13 I think this is a good policy. I think the 14 County can -- should support the concept. I think we have 15 money in the budget to support it, and we have at least 16 freed up the -- Shaun's time to help with the web page, 17 which would go in this direction on education. But probably 18 the most important thing is the economic issue. I don't see 19 how we can give a tax credit when we just raised taxes. 20 That fundamental dichotomy, to me, I can't go along with 21 right now. I think that, hopefully -- you know, I'm 22 inclined to vote against this. I hope it doesn't die, 23 because I think it's a -- you know, I like the concept. We 24 need to keep it on the table, and if for no other reason, to 25 keep it in the forefront of the public, because it's a very 80 1 important issue on water conservation. But I'm not -- I 2 haven't quite got to the point that the County should do 3 this particular act. And I think us talking about it is 4 beneficial, but a tax credit in the current times, I'm not 5 in favor of, I don't think, right now. 6 COMMISSIONER GRIFFIN: I would say that -- 7 that this -- third time is -- can either be a charm or the 8 three strikes, you're out, or -- I've forgotten who made the 9 quote that the -- the first -- or how is it? To make a 10 journey of a thousand miles, you have to take the first 11 step. And I think you certainly, for this program, have 12 gotten it there. I mean, this -- this is excellent, and 13 this is concise and it's to the point. But I also have a 14 little bit of a policy question, and at the same time, I 15 would say not only shouldn't this not die, but we ought to 16 very much keep it alive until we can develop a policy, and 17 one that would have to obviously work in -- in the economic 18 restrictions that we may have from time to time. And I 19 would be more than willing to help develop a policy 20 statement that we could adopt -- that this Court could 21 adopt, and I think that this, then, would become the first 22 enacted program under that policy, as I see it. 23 Because I think there should be something -- 24 you know, maybe it's not just a 10 percent tax credit. 25 Maybe there's something else we can do that -- that helps 81 1 people who can do this or eradicate cedar or -- and I don't 2 even know what those things might be at this point, but I 3 think we could develop a policy that says that where water 4 conservation and quality of water is a concern, that we can 5 give some kind of benefit to the members of the public that 6 can undertake those kinds of projects. And I think we could 7 develop that and we could do it relatively quickly. Then, 8 if the economy -- if the economics of it and the -- and the 9 practicality of the program, be it rainwater harvesting, 10 cedar eradication or building of lakes, whatever, that we 11 could enact those separately, and this would be the first 12 one. 13 JUDGE HENNEKE: But that's what this does. 14 This is a program that -- a water conservation incentive 15 program. 16 COMMISSIONER GRIFFIN: Yeah. 17 JUDGE HENNEKE: It's not -- the rainwater 18 harvesting is the first element to be adopted under the 19 comprehensive program, which is laid out on the first page. 20 COMMISSIONER GRIFFIN: Page 1. 21 JUDGE HENNEKE: So this is actually what 22 you're talking about. This is adopting a program, and it's 23 also presenting the rainwater conservation as the first 24 element of that program. It's not to say that you couldn't 25 come back at some later time and say, if someone clears "X" 82 1 acres of cedar, they should also be entitled to an incentive 2 of whatever measurement you want to say, or if someone 3 builds a spreader dam, they should also be entitled to an 4 incentive of whatever you say. But if you wait until you 5 have everything included to adopt -- 6 COMMISSIONER GRIFFIN: No, and I'm not 7 saying -- 8 JUDGE HENNEKE: -- to adopt a program, if 9 you're saying you're not going to implement any of the 10 elements of the program until you have all of them saucered 11 and blowed, the chances of ever getting to the end point are 12 slim to none. 13 COMMISSIONER GRIFFIN: Right. And if I gave 14 that impression, that's not the impression I intended to 15 give. Because what I'm saying is -- is if this Page 1 does 16 not suffice to -- to the Court as a statement of policy, and 17 to be adopted first, separately, then we can improve this 18 until we got it right, and I think this one -- the first 19 element of such policy is exactly that. I think this one is 20 done; this one's ready. But, if -- if the Court would feel 21 more comfortable having a policy fully developed -- and I 22 think this is -- if it's -- it's good enough for me as a 23 statement of policy, but if the Court would need to change 24 that and add to it, amend it, whatever, let's do it. That's 25 my point, is that we could, as a separate issue, establish a 83 1 policy by court order, and then take this as a first element 2 of it. 3 COMMISSIONER WILLIAMS: The program, as put 4 before you, Larry, does really -- following up on what Judge 5 Henneke's saying, does, in effect, do that. The first part 6 sets forth -- it's a water conservation program, and we talk 7 about not only some of the simple things that could be done 8 at home at a relatively low cost, and then we talk about the 9 more extensive water conservation measures, which include 10 rainwater harvesting, cedar eradication programs, spreader 11 dams, other methods of enhancing recharge that -- perhaps 12 water-saving landscaping around homes and offices. I, for 13 one, am not equipped -- adequately equipped to write an 14 incentive program for cedar eradication. 15 COMMISSIONER GRIFFIN: Oh, no. 16 COMMISSIONER WILLIAMS: But there are members 17 of this Court that are. I'm looking at one. He has a 18 greater range of knowledge about that particular subject, or 19 about spreader dams, so I wouldn't -- I wouldn't begin to 20 know what it would take to put in place a Kerr County water 21 conservation program that would have an incentive for 22 spreader dams or cedar eradication. But I look upon this 23 as -- as something broader, and I think you touched on it, 24 than just providing a tax incentive for rainwater 25 harvesting. That's the one that comes to mind quickly, 84 1 'cause that's something that homeowners, property owners can 2 do with relative ease. But I think Commissioners Court has 3 an obligation to establish a water conservation program. I 4 think we have an obligation to set forth to the public that 5 we believe in it and we're certainly willing to be 6 proponents of it, and we're willing to put our money where 7 our mouths are to the extent that it is possible to do so, 8 and that's what this is all about. 9 COMMISSIONER LETZ: And that area -- I mean, 10 I don't have a problem, and -- and I guess, kind of like 11 Larry, I support the policy. I'm not willing to fund the 12 policy, is where I am. I mean, I think the first page -- I 13 could vote to approve this program as a statement of what 14 the public should do, but I can't go along with the tax 15 credit right now. 16 COMMISSIONER GRIFFIN: Well, and my only 17 concern about the statement of policy would be -- is in the 18 second bullet. Are we saying some of those items should 19 also be things to look at for some kind of benefit -- tax 20 benefit? 21 COMMISSIONER WILLIAMS: No. 22 COMMISSIONER GRIFFIN: See, I don't think so. 23 COMMISSIONER WILLIAMS: No. 24 COMMISSIONER GRIFFIN: And I didn't read it 25 that way. 85 1 COMMISSIONER WILLIAMS: No. 2 COMMISSIONER GRIFFIN: But that probably 3 needs to -- we need to establish some kind of level, 4 perhaps, of conservation, either in the amount of water we 5 conserve or something, because there has to be something 6 that keeps those things -- we want the public to do those 7 kind of things that are in the second bullet, but those are 8 not part of the -- of a tax credit program. 9 COMMISSIONER WILLIAMS: No, they're not 10 intended to be. 11 COMMISSIONER GRIFFIN: The ones in the third 12 bullet definitely are, and I read it that way. 13 COMMISSIONER LETZ: I would -- I don't know 14 that I agree with that. I mean, I think that some of the -- 15 you know, if I was ever to support funding one of these, I 16 could -- I mean, changing out toilets saves water, too. I 17 don't see the difference between changing out toilets versus 18 clearing cedar. They both accomplish the same goal, water 19 conservation. I support both of them. I just don't think 20 that we have the funds at this time to devote -- to give 21 credits, or actually any other financial measure right now. 22 I don't think we have the funds in our budget to, you know, 23 pay a program of a $10 rebate for every toilet change-out or 24 something like that. I mean, I think both Paragraph 2 and 25 -- or Bullet 2 and Bullet 3, I would encourage citizens of 86 1 the county to do, period. I just don't think that at this 2 time I can encourage or -- 3 COMMISSIONER BALDWIN: Commissioner Letz, let 4 me ask you a question. The -- your other program that 5 you're working on that we agreed to do the web site for, 6 doesn't it have a policy statement similar to this right 7 here? Doesn't it talk about -- 8 COMMISSIONER LETZ: It's -- 9 COMMISSIONER BALDWIN: -- commodes and shower 10 heads and -- so we're going to adopt another one now? 11 COMMISSIONER LETZ: Well, I think the 12 other -- the WET program is more of a -- it's a specific 13 program or specific, you know, group of volunteers that have 14 come together, and which the County is participating in, and 15 we're -- to get that brochure out. I would see that as 16 coming under a basic policy. And that is something that we 17 budgeted $5,000 for water conservation-type endeavors, and 18 that -- you know, and in lieu of us spending the money, we 19 voted to allow Shaun to help develop a web site. So, I 20 think that that education component, which that document is, 21 should be a component of the policy or the program, and I 22 think maybe that would be something that maybe there should 23 be a -- another bullet added regarding education. You know, 24 we support education policy -- and it may be in here; I'm 25 not sure. But, I mean, I think that that program could come 87 1 under a basic policy. 2 COMMISSIONER WILLIAMS: Well, you might want 3 to consider that. You could expand Bullet Number 4, "The 4 emphases of a Kerr County Water Conservation Program should 5 be both public awareness measures and incentives to achieve 6 water conservation..." If we want to talk about the WET 7 program, it could be incorporated into that. 8 COMMISSIONER LETZ: I think it would be 9 better to leave it the way it is, the way I read that, 10 'cause that covers that program. 11 COMMISSIONER GRIFFIN: Yeah, that really does 12 set up -- public awareness is education. 13 COMMISSIONER LETZ: You don't really want to 14 consider -- I don't think it's good to reference a specific 15 program that may or may not exist six months from now. 16 COMMISSIONER GRIFFIN: Has anybody made any 17 kind of rough estimate on what we think the tax revenue 18 impact of this might be? It's probably pretty small. 19 COMMISSIONER WILLIAMS: Pretty modest, I'm 20 sure. You're not going to have a whole army of folks coming 21 in here to do that, I wouldn't think. Maybe. But, whoever 22 does it gives credence to the fact that it's valuable and 23 others would be encouraged to do the same thing. 24 COMMISSIONER LETZ: Mr. Pená had a comment. 25 He may -- 88 1 MR. PENÁ: May I make a comment? Of course, 2 we will not benefit at all from this, because we already 3 installed our rainwater collection system, but we are 4 advocates. 5 COMMISSIONER WILLIAMS: Give your name for -- 6 MR. PENÁ: My name is Raoul Pená. I live in 7 south Kerr County. Over the past few years, we've made over 8 18 presentations to groups and organizations about rainwater 9 harvesting, and we've gotten countless calls and numbers of 10 people have come to visit our systems from as far away as 11 Boerne. Two years ago, a fellow that -- an elderly couple 12 that lived over off of Sheppard Rees Road came and wanted to 13 see our system, because every time summer comes along -- 14 there was a subdivision that was built right down the 15 street, and the well runs dry, so they were very interested 16 in it. There are examples of people putting in rainwater 17 harvesting systems: Avery, Riverside Nature Center, the new 18 performing arts building, I understand the Catholic High 19 School. And, the -- in the past two years, I know of a 20 landscaper and a builder that have gone into the business of 21 providing rainwater harvesting systems, and there are two 22 suppliers in this area that you can go and buy tanks from. 23 So, my personal statement is, by giving this incentive, it 24 really gives a stimulation for economic growth, and this 25 will counter the argument that you say that we don't have 89 1 enough money to do that. It also helps very directly 2 conserve water in the aquifer, and being such a popular 3 item, if you vote for it, I'm sure it would give you a much 4 better chance of getting re-elected. 5 (Laughter.) 6 COMMISSIONER BALDWIN: I would argue that 7 last point. 8 JUDGE HENNEKE: If you go out and you ask 9 most of the informed citizens in Kerr County what the 10 biggest three problems facing the county are, you will 11 get -- 100 percent of them will say water as one of the 12 three, and what this is is a water conservation incentive 13 program. 14 COMMISSIONER BALDWIN: So we're going to 15 pay -- you want to us pay people to do -- 16 JUDGE HENNEKE: Would you mind if I finish 17 first? 18 COMMISSIONER BALDWIN: Not at all. But 19 golly, Fred. 20 JUDGE HENNEKE: The Court has the ability to 21 provide a limited incentive for people to take advantage of 22 natural ways to save water. We're not the pioneers in this. 23 We're actually modeling this program after what's being done 24 in Hays County. It is a way for the Court to show some 25 leadership in the area of water. In the past, there have 90 1 been unjustified criticisms of the Commissioners Court for 2 not doing enough with water, which I have answered many 3 times in the paper as well as in different talks around the 4 county. I believe that the fiscal impact of this is going 5 to be marginal at best, but the example it sets and the 6 direction it shows the county that the Commissioners Court 7 wants to go with regard to scarce natural resources is one 8 that I -- that I think has a great deal of merit to it. It 9 is a limited financial incentive. The most anyone can get 10 out of this is $1,000 or their next year's tax bill. It's 11 the year after they install the equipment. I think the 12 bugaboo of scarce economic times should not keep us from 13 taking actions that are legitimate and that benefit all of 14 Kerr County. It's a program that I think it's time for to 15 us step up and take a -- take a shot at. 16 COMMISSIONER LETZ: If -- my only comment, if 17 someone is about to make a motion, my preference would be to 18 have two motions. I think there are two different issues. 19 COMMISSIONER GRIFFIN: I think there are, 20 too. 21 COMMISSIONER WILLIAMS: I was going to ask 22 that question, whether or not the way the agenda item is 23 stated would -- would permit bifurcating the water 24 conservation program -- establishment of that from the 25 incentive program, which in effect are two different things. 91 1 Does anybody agree or disagree that the way the agenda item 2 is stated would permit that? Or do you think it would not 3 permit that? 4 COMMISSIONER GRIFFIN: I think it does permit 5 it, because one is called a revised Kerr County Water 6 Conservation Program. That provides, then, the second part, 7 which is a rainwater harvesting equipment thing. I think we 8 can -- I think we can do both. 9 COMMISSIONER BALDWIN: My only question would 10 be, Bill, would the -- wouldn't you want to bring the policy 11 statement, whatever you want to call it, back with the 12 education or whatever? There was a -- or did we decide to 13 leave that out? 14 COMMISSIONER LETZ: I think the education is 15 addressed under public awareness under Bullet 4. 16 COMMISSIONER BALDWIN: Okay. That was my 17 only question. I'll support this. 18 COMMISSIONER WILLIAMS: Well, I think maybe 19 Larry's reminding me, in part, that the longest journey 20 begins with the first step. 21 COMMISSIONER GRIFFIN: Journey of a thousand 22 miles. 23 COMMISSIONER WILLIAMS: Which would prompt me 24 to suggest, then, that we do adopt the Water Conservation 25 Program as proposed. I will offer that, but I will also 92 1 tell you I'm going to keep going on the other until we get 2 it done. 3 COMMISSIONER GRIFFIN: I'll second the 4 motion -- we're talking about Page 1? 5 COMMISSIONER WILLIAMS: Right. 6 COMMISSIONER GRIFFIN: I'll second that 7 motion. 8 JUDGE HENNEKE: Motion by Commissioner 9 Williams, second by Commissioner Griffin, that the Court 10 adopt the Kerr County Water Conservation Program as 11 presented. Any questions or comments? If not, all in favor 12 raise your right hand. 13 (The motion carried by unanimous vote.) 14 JUDGE HENNEKE: Opposed, same sign. 15 (No response.) 16 JUDGE HENNEKE: Motion carries. 17 COMMISSIONER WILLIAMS: I will defer the 18 second portion, Judge, to a later date. I will come back 19 with it, but I will be back. 20 JUDGE HENNEKE: Very good. Next item is Item 21 Number 10, consider and discuss a proclamation declaring 22 November 26 through 30 as Flood Awareness Week in Kerr 23 County. The proposed proclamation is in your packets. 24 Anyone have any questions? Comments? 25 COMMISSIONER BALDWIN: Looks good. Bill, are 93 1 you going to keep that candy? 2 COMMISSIONER WILLIAMS: Yeah. I may even eat 3 it. 4 COMMISSIONER BALDWIN: Judge, I'd move that 5 we approve the proclamation declaring November 26th through 6 30th as Flood Awareness Week in Kerr County. 7 COMMISSIONER LETZ: Second. 8 JUDGE HENNEKE: Motion by Commissioner 9 Baldwin, second by Commissioner Letz, that the Court adopt 10 the proclamation declaring November 26 through November 30, 11 Year 2001, as Flood Awareness Week for Kerr County. Any 12 further questions or comments? If not, all in favor, raise 13 your right hand. 14 (The motion carried by unanimous vote.) 15 JUDGE HENNEKE: All opposed, same sign. 16 (No response.) 17 JUDGE HENNEKE: Motion carries. Item Number 18 11, consider and discuss casting Kerr County votes for Board 19 of Directors, Central Appraisal District. As you see by the 20 letter, we have 896 votes, which is not enough to elect a 21 candidate on our own. 22 COMMISSIONER BALDWIN: Say that again. It's 23 not enough? 24 JUDGE HENNEKE: Not enough to elect a 25 candidate on our own. 94 1 COMMISSIONER BALDWIN: Okay. 2 JUDGE HENNEKE: 'Cause there are 5,000 votes 3 total. Paula Rector has served as the voting member 4 representing the County. We nominated her for consideration 5 again as a member of the Board of Directors of Central 6 Appraisal District. 7 COMMISSIONER LETZ: Where are we -- in the 8 past, has another entity voted some of their votes towards 9 Paula Rector? Or have they just voted more than they needed 10 for one of their own, whoever they wanted? 11 JUDGE HENNEKE: Yes, Thea? 12 MS. SOVIL: It is based on the number of 13 votes each person gets, so no one can give more votes than 14 we have for that one person. She's going to end up with 15 800-something, so if K.I.S.D. splits theirs, say, for two 16 people, they don't have enough votes left over to get 17 somebody else. So, in essence, our block of votes will put 18 a person on the board. 19 JUDGE HENNEKE: That's right. It's the top 20 five. 21 COMMISSIONER GRIFFIN: Top five. 22 (Discussion off the record.) 23 JUDGE HENNEKE: So, I'd entertain a motion to 24 cast all 896 votes for Paula Rector. 25 COMMISSIONER WILLIAMS: So moved. 95 1 COMMISSIONER BALDWIN: I'll second it, but my 2 question is, is she interested in it? 3 JUDGE HENNEKE: Yes. Motion by Commissioner 4 Williams, second by Commissioner Baldwin, that Kerr County 5 cast all 896 votes for Paula Rector for member of the Board 6 of Directors of the Kerr Central Appraisal District. 7 COMMISSIONER WILLIAMS: I just have one 8 comment, Judge, before you call the vote. It would be 9 helpful if K.C.A.D., in its letter telling us what our votes 10 are, would also tell you what's available from the other 11 seating entities as well. 12 COMMISSIONER BALDWIN: They used to provide 13 that for us. Sure did, you're right. 14 COMMISSIONER GRIFFIN: And it leaves any real 15 consideration of it sort of loose. You really don't know 16 what's going to -- 17 JUDGE HENNEKE: I'll mention that to 18 Mr. Coates. Any other questions or comments? 19 COMMISSIONER LETZ: Only comment I have is 20 that I'd like to thank our guest for -- 21 COMMISSIONER GRIFFIN: Oh, yes. Mr. James 22 Damon is here; he's one of the candidates. He's nominated 23 by the City of Ingram. And how many votes did you tell me 24 that the City of Ingram has? 25 MR. DAMON: They have 15. 96 1 COMMISSIONER GRIFFIN: Is that because -- 2 what's this based on? I mean, is it -- 3 COMMISSIONER LETZ: Tax levies. 4 COMMISSIONER GRIFFIN: Is it based on tax -- 5 MS. SOVIL: Normally, K.I.S.D. will have 6 votes left over, and cities like Ingram or some other entity 7 can get a member on if they will merge and vote for one 8 person. 9 COMMISSIONER GRIFFIN: Oh, yeah, I see. So 10 they almost -- well, at some point, they almost have to. 11 COMMISSIONER LETZ: Okay. 12 JUDGE HENNEKE: Any questions or comments? 13 We have a motion and a second. All in favor, raise your 14 right hand. 15 (The motion carried by unanimous vote.) 16 JUDGE HENNEKE: Opposed, same sign. 17 (No response.) 18 JUDGE HENNEKE: Motion carries. Next agenda 19 item is Item Number 12, consider and discuss approval of the 20 proposed budget for the FY 2002 Kerr Emergency 911 Network 21 Board. The budget's in your packets. Does anyone have any 22 questions or comments regarding the 911 Board budget? We 23 have two representatives of 911 here to answer any 24 questions. 25 COMMISSIONER BALDWIN: Let's see. Salaries 97 1 for regular district employees -- regular district 2 employees -- don't go off on me quite yet, Judge. Let me 3 find out where I saw that last night. Here it is. 4 JUDGE HENNEKE: Just waiting. 5 COMMISSIONER BALDWIN: A 3 percent COLA for 6 employees, and "employees" include includes -- do y'all have 7 exempt, nonexempt? 8 MR. SANDLIN: Yes. 9 COMMISSIONER BALDWIN: So the COLA includes 10 exempt, nonexempt both. And then a 5 percent for nonexempt 11 employees? 12 MR. SANDLIN: Just overtime. We compute 13 overtime on 5 percent of their regular wages. 14 COMMISSIONER BALDWIN: Okay. 15 COMMISSIONER GRIFFIN: Yeah, that's just 16 overtime. 17 COMMISSIONER BALDWIN: I see it. 18 COMMISSIONER LETZ: Is that -- along that 19 line, then, the only salary change is the 3 percent 20 cost-of-living adjustment? 21 MR. SANDLIN: Yes, sir. 22 COMMISSIONER LETZ: What was the County's? 23 Two and a half or three? 24 COMMISSIONER GRIFFIN: Two and a half. 25 COMMISSIONER LETZ: Two and a half. 98 1 COMMISSIONER BALDWIN: But it should have 2 been three or four. 3 COMMISSIONER GRIFFIN: I move that we approve 4 the budget as submitted. 5 COMMISSIONER WILLIAMS: Let me ask a 6 question, if I may, please. What are your anticipated total 7 revenues this year? 8 MR. BALLARD: We did review that at our board 9 of manager's meeting. 10 COMMISSIONER WILLIAMS: I'm sorry? 11 MR. BALLARD: We did review that. He asked 12 the same question at our workshop, and it was favorable, and 13 T. will give you the number in a minute. In other words, 14 the input that we're getting from our revenues supports the 15 budget that we're proposing, if that's where you're going. 16 MR. SANDLIN: We're living within our means. 17 COMMISSIONER WILLIAMS: Direct me to that, if 18 you will, because the number I'm seeing is something like 19 $291,669 against an anticipated expenditure of $382,304. 20 I'm at a loss to understand how you're going to fund that 21 budget. 22 COMMISSIONER GRIFFIN: Yeah, that was in 23 2000. 24 COMMISSIONER WILLIAMS: Well, what's it going 25 to be this year? 99 1 MR. BALLARD: Did you bring that with you, 2 T.? 3 MR. SANDLIN: I brought the chart. I didn't 4 bring the actual breakdown. 5 MR. BALLARD: This chart? 6 COMMISSIONER GRIFFIN: No, this is -- you're 7 looking at the audit. That's the audit which has to be 8 done. 9 MR. SANDLIN: And understand that our 10 audit -- our figures on our audit are about 90 days behind 11 where our actual expenditures -- I mean -- 12 COMMISSIONER WILLIAMS: Let me rephrase the 13 question. Please direct my attention to the page that tells 14 me what the anticipated revenues for -- in support of the 15 current budget would be. 16 MR. SANDLIN: I didn't put a revenue 17 statement in this packet directly. 18 COMMISSIONER GRIFFIN: And that's what he's 19 asking. That's the number he's asking for. 20 MR. SANDLIN: Yeah. Now, that was -- when 21 you were asking on that $291,669 off the audit figures -- 22 excuse me -- understand that those figures are about 90 days 23 delayed. This is hard to explain. When telephone companies 24 collect the land line fees for us, which is part of state 25 law, then they have 60 days -- they actually wind up with 90 100 1 days before they have to forward it to us after they deduct 2 the 2 percent. When the Auditor comes in there, even though 3 we received it in -- let's say this month, November, he goes 4 back and counts it as our September fee, so -- and these 5 things incrementally go up. Our anticipated monthly 6 revenues -- and, again, we charted it out on a trend and an 7 actual basis. The dips you see here are because of the 8 wireless funding we get from the state. It's not always on 9 a regular -- on a 10th of the month basis. We anticipate 10 our revenues to be right at $28,000 even. If some of the 11 projections are right on the wireless fees, that could be 12 considerably more than that, but we're going conservative. 13 COMMISSIONER GRIFFIN: You're talking about 14 per month? 15 MR. SANDLIN: $28,000 a month. 16 JUDGE HENNEKE: I think I know how to build a 17 watch now, but I don't know what time it is. What are your 18 anticipated revenues for the fiscal year represented by this 19 budget? 20 COMMISSIONER WILLIAMS: That's my question. 21 MS. SOVIL: $336,000. 22 COMMISSIONER GRIFFIN: Twenty-eight a month. 23 MS. SOVIL: Times 12. 24 JUDGE HENNEKE: I'd like to hear 911 give us 25 that number, and then explain Commissioner Williams' concern 101 1 about funding the deficit. 2 MR. BALLARD: It is misleading, and we should 3 probably record it in more clarity next time, but we are 4 living within our means. 5 COMMISSIONER WILLIAMS: Even at $28,000 a 6 month, that's still an underfunded budget. 7 MR. SANDLIN: Well, that's -- if you consider 8 that against what we call our Operations Budget, 9 Commissioner Williams, and then the -- we have other means 10 of revenue which are from some very limited interest 11 revenues, and we usually, at least in the past years, have 12 had a -- I'm trying to think of the word -- carryover on an 13 encumbrance. In other words, we've operated in the black. 14 And, if y'all would -- I didn't print those figures out, but 15 I can have them in just a few minutes, if -- I've got them 16 on my computer out in the pickup. 17 COMMISSIONER LETZ: So, this is -- so you 18 have a deficit budget? Is -- 19 MR. SANDLIN: No. No, we operate within 20 our -- 21 MR. BALLARD: We've been in the black for the 22 past five years. We expect to be in the black in this new 23 budget. 24 COMMISSIONER LETZ: Are you using reserves to 25 stay in the black? 102 1 MR. SANDLIN: No. We've -- we break ours 2 down into two parts, which is our operational budget and our 3 capital expenditures, and we anticipate -- and this year all 4 of our interest revenue and our actual service fees that we 5 receive, that this will be more than the $341,000 in the 6 operations, and then money that we've been able to save by 7 whatever means goes into a capital fund, and -- 8 COMMISSIONER GRIFFIN: Capital fund 9 is separate? 10 COMMISSIONER LETZ: If you go to the combined 11 statement, it shows -- if I read it right, it says fund 12 balance, end of year -- or beginning of year, $342,000. 13 Fund balance, end of year, $327,000. That's a deficit 14 budget. That was last year. I mean, your -- your reserves 15 are decreasing, based on the combined statement revenues and 16 expenditures in the audit. 17 COMMISSIONER WILLIAMS: Right. 18 MR. SANDLIN: Okay. That's the audit for 19 2000. 20 COMMISSIONER GRIFFIN: That's for 2000, so 21 that's not late; those are real numbers. 22 COMMISSIONER LETZ: So you had a deficit 23 budget last year. You still have money; I'm not saying 24 you're spending more than you're taking in. 25 MR. SANDLIN: If you adjust that up to when 103 1 we actually get our moneys in on that thing I was trying to 2 explain to you a while ago, then it adjusts out to where 3 that we're not. 4 JUDGE HENNEKE: How can it adjust out when 5 your auditors show that you're using $14,693 of your 6 reserves to operate? That's your auditor. 7 MR. SANDLIN: Mm-hmm. 8 COMMISSIONER WILLIAMS: I'd like to see a 9 revenue statement. 10 COMMISSIONER LETZ: It's not a problem; the 11 County's done it a number of years. I mean, it happens. 12 It's just that, you know, that's the question, you know, 13 is -- what's the plan, is really my question. 14 COMMISSIONER WILLIAMS: Yeah. What's the 15 plan? 16 MR. SANDLIN: I can -- I can give you a -- 17 that's not a revenue statement, but that's a cash on hand as 18 of -- 19 COMMISSIONER WILLIAMS: Well, I understand 20 that. That's great. 21 COMMISSIONER BALDWIN: That's a good 22 question. 23 COMMISSIONER GRIFFIN: Well, I just picked up 24 a typo, and it's a significant typo, in that on the second 25 page -- second page -- and I had not noticed it before, but 104 1 that -- at the bottom there, that's the total budget for FY 2 2002. The figure that shows $382,304. 3 COMMISSIONER WILLIAMS: Yeah, that's wrong. 4 COMMISSIONER GRIFFIN: That should be -- that 5 threw me off. 6 COMMISSIONER LETZ: It says 2001. 7 COMMISSIONER GRIFFIN: It says 2001. It 8 should be 2002. 9 MR. SANDLIN: I'm sorry. I see the typo 10 there, yes, sir. 11 COMMISSIONER GRIFFIN: Right there, 2002. 12 MR. SANDLIN: The total FY 2002 budget, yes, 13 sir. 14 COMMISSIONER BALDWIN: That explains it all. 15 I feel better. 16 MR. SANDLIN: You're correct, that is a typo. 17 COMMISSIONER WILLIAMS: I'd feel better, 18 Judge, seeing a revenue statement accompany the budget so I 19 know what I'm voting on. 20 MR. BALLARD: That's fair. 21 COMMISSIONER BALDWIN: That is fair. 22 JUDGE HENNEKE: Anyone else? Okay. We'll 23 table this and bring it back at such time as we have a 24 revenue statement to accompany the proposed budget. 25 MR. BALLARD: Any other questions? 105 1 JUDGE HENNEKE: Any other questions for 2 Mr. Ballard or Mr. Sandlin? 3 MR. BALLARD: Okay. Thank you. 4 JUDGE HENNEKE: Thank you. Let's go back to 5 the approval agenda. We have some monthly reports which 6 have been laid on the table, included within which is the 7 trust report by Jannett Pieper. Go back to the approval 8 agenda, Item 1.5. At this time, I would entertain a motion 9 to accept and approve the monthly reports as presented. 10 COMMISSIONER LETZ: So moved. 11 COMMISSIONER GRIFFIN: Second. 12 JUDGE HENNEKE: Motion by Commissioner Letz, 13 second by Commissioner Griffin, that the Court accept and 14 approve the monthly reports as presented. Any questions or 15 comments? 16 COMMISSIONER BALDWIN: Comment. We're -- and 17 I'm going to vote just like I do every time, but we're 18 voting on something -- we don't even know about what we're 19 voting on. So, we shouldn't be doing that, but we do. But 20 we should not be doing that. 21 JUDGE HENNEKE: I think we need to discuss 22 how these need to be available, then. 23 COMMISSIONER BALDWIN: I agree. 24 JUDGE HENNEKE: Any further questions or 25 comments? If not, all in favor, raise your right hand. 106 1 (The motion carried by unanimous vote.) 2 JUDGE HENNEKE: Opposed, same sign. 3 (No response.) 4 JUDGE HENNEKE: Motion carries. Anything 5 else? 6 COMMISSIONER BALDWIN: Who's buying the beer? 7 JUDGE HENNEKE: We're adjourned. 8 (Commissioners Court adjourned at 11:29 a.m.) 9 - - - - - - - - - - 10 11 12 13 STATE OF TEXAS | 14 COUNTY OF KERR | 15 The above and foregoing is a true and complete 16 transcription of my stenotype notes taken in my capacity as 17 County Clerk of the Commissioners Court of Kerr County, 18 Texas, at the time and place heretofore set forth. 19 DATED at Kerrville, Texas, this 16th day of November, 20 2001. 21 22 23 JANNETT PIEPER, Kerr County Clerk 24 BY: _________________________________ Kathy Banik, Deputy County Clerk 25 Certified Shorthand Reporter